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Advertise your position vacant directly to those in the Meetings & Events Industry.

To advertise on this page your vacant position must be within the Meetings and Events Industry.

Advertising Rates

  • Members and business partners – Complimentary
  • Non members – $150.00  (incl. GST) per advert per month
  • Maximum of 250 words and one (1 ) company logo
  • To book your advert, please contact Cindy on email cindy@pco.asn.au.

Conference and Event Coordinator – Sydney

Position Type: Full time

GEMS Event Management Australia is currently looking for an individual committed to a career in conference and business event management to join our growing team in the role of Conference and Event Coordinator. Our ideal candidate will have previous experience at a PCO, Event Agency, Venue or Industry Association.

This is a great opportunity for someone determined to move to the next phase of their event management career.

The successful candidate should have:

  • Training and experience in event registration systems.  Applicants who have experience using EventsAir will be highly regarded.
  • Minimum of 18 months experience in business events which may include experience in a banquet operations or venue event coordination role
  • Tertiary Qualifications in the area of Event Management, Hospitality, Tourism or a related discipline.
  • Highly developed computer skills and be proficient in Microsoft Word, Excel and PowerPoint. Knowledge of HTML and Photoshop an advantage.
  • Exceptional written and verbal communication skills, with a strong focus on customer service
  • High attention to detail and excellent time management skills
  • Professional demeanour, confident, resourceful, organised and result-driven
  • Able to multi-task, work under pressure and achieve deadlines
  • Willingness to be flexible and adaptable to work outside of core hours
  • A passion to succeed with a positive attitude
  • Valid Australian Drivers Licence and own vehicle

Please do not apply unless you have professional event management experience – this is a pre-requisite to be considered for shortlist.

Responsibilities of this role will include:

  • Organising business events across Australia as part of a project team
  • Liaison with Venues, Speakers, Sponsors, Suppliers and Clients
  • Development of Running Sheets and other Event Reports
  • Delivering event programs according to client requirements
  • Following the event timeline to ensure tasks are completed within allocated timeframes.
  • Executing events on time and on budget.

About GEMS Event Management Australia
GEMS Event Management Australia is an award-winning conference management company who have been delivering high quality conferences and business events since 1991.

We are a small team working out of a warehouse office in Five Dock, in an area with plenty of all-day free parking in surrounding streets.

Ongoing professional development opportunities are provided to all staff members, with a strong emphasis on continuing to upskill our team. It’s not all work and no play – we put a lot of emphasis on work-life balance and socialising as a team.

Salary Package
A base salary in the range of $60,000 – $65,000 plus super and expenses will be negotiated in line with your experience. Travel to attend client meetings and events will be required as well as the ability and willingness to work out-of-standard hours from time to time to manage work-flow peaks.

How to Apply
Please submit your resume and cover letter via SEEK.

If you have any questions about this role, please contact Peta Webster, Director of Operations on +61 2 9744 5252 or via email to pwebster@gemsevents.com.au.

Professional Development Coordinator

Location: Remote

Position Type: Part-time approx. 24 hours per week

The PCO Association is seeking a motivated and dynamic Professional Development Coordinator to join our team. This role is integral to our mission of providing high-quality educational content and resources to our members and the wider event management community. In this role, you will be responsible for managing various aspects of our educational initiatives, including webinars, podcasts, and our flagship annual conference program.

Key Responsibilities:

Webinar Series Management:

  • – Plan, coordinate, and execute webinars in accordance with the established webinar schedule.
  • – Source relevant and engaging speakers for webinars, in collaboration with industry experts and stakeholders.
  • – Coordinate with the webinar production team and presenters to ensure smooth delivery of webinar sessions.
  • – Monitor and evaluate webinar performance, gathering feedback for continuous improvement.
  • – Provide PCOA staff with promotional content.

Podcast Series Oversight:

  • – Collaborate with third-party providers to produce and manage our podcast series.
  •  -Curate content for podcast episodes, identifying relevant topics and securing speaker involvement.
  •  -Provide PCOA staff with promotional content.
  •  -Coordinate with speakers and production teams to ensure the timely release of podcast episodes.
  •  -Monitor podcast metrics and engagement to inform content strategy.

Annual Conference Program Management:

  •  -Lead the planning and execution of the annual conference program, including all related elements.
  • – Liaise with stakeholders to source compelling content and speakers for conference sessions.
  • -Organise speaker contract agreements.
  • – Organise speaker briefings and provide support to ensure their effective participation.
  • – Coordinate audiovisual production elements for conference sessions, working closely with vendors and suppliers.
  • – Produce detailed run sheets and schedules for conference sessions and activities.
  •  -Provide stakeholders with speaker accommodation and travel requirements.

On-site Conference Management:

  • – Manage on-site logistics and operations during the annual conference, in collaboration with the PCOA team.
  • – Ensure smooth execution of conference sessions, addressing any issues or concerns as they arise.
  • – Provide support to speakers, and attendees during the event.
  • – Oversee post-conference evaluations and debrief sessions to gather feedback for future improvements.

Qualifications and Skills:

  • – Bachelor’s degree in Event Management, Communications, or related field (preferred).
  • – Proven experience in event coordination or educational program management.
  • – Strong organizational skills with attention to detail and ability to multitask effectively.
  • – Excellent communication and interpersonal skills, with the ability to collaborate across teams and engage with external stakeholders.
  • – Proficiency in project management tools and platforms.
  • – Knowledge of audiovisual production and webinar/podcast hosting platforms is advantageous.
  • – Ability to work independently and thrive in a fast-paced, deadline-driven environment.
  • – Willingness to travel occasionally for on-site conference management.

If you are passionate about delivering impactful learning experiences and driving professional development in the events industry, we want to hear from you.

Salary to be negotiated.

Apply now via maxine@pco.asn.au

JOIN EVENTSAIR’S SUCCESSFUL EVENTS TEAM

At EventsAIR we’re constantly growing & improving.

We strive to seek new ways to improve and evolve everything we do.

We have a passion for creativity and out-of-the-box thinking and the courage to change course when needed.

So if this is you, contact one our offices here to discuss your next career move.

Visit the EventsAIR Careers webpage for current opportunities.