Organisers

Producers, Managers
and Convenors

Positions
Vacant

Advertise your position vacant directly to those in the Meetings & Events Industry.

To advertise on this page your vacant position must be within the Meetings and Events Industry.

Advertising Rates

  • Members and business partners – Complimentary
  • Non members – $150.00  (incl. GST) per advert per month
  • Maximum of 250 words and one (1 ) company logo
  • To book your advert, please contact Cindy on email cindy@pco.asn.au.

DC CONFERENCE AND ASSOCIATION MANAGEMENT

North Sydney (Full-time role)

Salary based on experience – Range $80,000-$85,000 plus super

DC Conference and Association Management (DCC&A), a leading PCO established in 1989, seeks an experienced Conference Manager to join our professional team. This is a rare opportunity for someone who seeks a position in a company with a great culture, strong ethical values and a supportive team environment. The role also offers opportunities for flexible work arrangements and professional development.

Reporting to the Operations Manager, the Conference Manager will be responsible for leading a team of coordinators for a number of national and international conferences and events throughout the year, many with a medical or health care focus.

Role requirements:

  • Minimum 5 years experience in conference and events (preferred)
  • Tertiary qualification (preferred)
  • Strong communication and written skills
  • Advanced computer skills
  • Competence with EventsAIR software
  • Experience with virtual and hybrid events
  • Experience with conference budgets
  • Sound knowledge of the association industry (preferred)
  • Excellent attention to detail
  • Ability to meet deadlines in a structured and planned manner
  • An ability to show initiative and resourcefulness
  • Exceptional customer service skills
  • Mature and strong team player
  • Enthusiastic attitude and approach to challenges

If you are confident that your skills and experience satisfy the above criteria and you are interested in becoming a part of a highly respected and expert organisation, please apply with a covering letter.

Please note to be considered for this role candidates will have excellent communication in English with full Australian working rights.

Please send your cover letter and CV to dianna@dcconferences.com.au

Applications without a cover letter will not be considered.

Please note to be considered for this role candidates will have excellent communication in English with full Australian working rights.

General Manager, Commercial Operations

Applications are invited for the critical new role of General Manager, Commercial Operations, Capital Hill ACT with the Department of Parliamentary Services.

DPS supports Australia’s Parliament through innovative, unified and client-focussed services. The Department delivers a broad range of services and experiences that enable engagement with the parliamentary process and is the custodian for Australian Parliament House which is a significant destination for citizens and international visitors alike.

The Commercial Operations Branch comprises a range of functions including a large catering and events business, tenancy licensing and operation of a health and recreation centre.

The largest function is ‘APH Catering and Events’, which is an in-house food and beverage service operated by DPS for the Parliament. The key guiding principles for the service include delivering quality and value, supporting parliamentary events, positioning Parliament House as a destination of choice, and competitive event management services. A number of banqueting venues, cafes and restaurants are operated by DPS including the Great Hall and Mural Hall (for events), Queen’s Terrace Café (public café), Members and Guests Dining Room, Staff Dining Room, Coffee Hub and Coffee Cart. Other catering services include room service for small events and meetings.

DPS is seeking a senior executive with strong commercial acumen and delivery track record to restore, market and grow the success of the operation which already has a high reputation for quality and service standards. The growth may include business expansion beyond services at Parliament House in the future.

Key responsibilities in accordance with agreed standards for SES Band 1 include, but not limited to:

  • Lead the strategic management, financial performance, and management of all operation elements of the Commercial Operations Branch.
  • As a member of the leadership team, provide accurate and timely advice to assist the Secretary on key strategic issues and change initiatives.
  • Develop an environment that fosters customer service excellence.
  • Provide dynamic and effective leadership to develop high performing teams through recruitment, training, performance management and recognition.
  • Develop partnerships with senior executive colleagues and officers of other parliamentary departments and key agencies in the coordination of events and other such ceremonies at Parliament House.
  • Develop and implement a strategy to grow the events business and the efficiency of the overall operation.
  • Ensure the effective management of Health and Recreation Centre to increase patronage and client satisfaction.
  • Ensure retail and other tenancy arrangements are managed effectively to meet client and stakeholder expectations.
  • Maintain sound networks with senior representatives from Canberra’s cultural institutions and hospitality industry in promoting Australian Parliament House and tourism in the Canberra region.
  • Other duties as directed by the Executive.

CLOSING DATE – 23/01/2022
FULL DETAILS OF THE POSITION AND INFORMATION ON HOW TO APPLY CAN BE FOUND: HERE

Events & General Administration Support – $50-$55k

The Australasian College of Health Service Management (ACHSM) vision is “Better leadership. Healthier Communities” and if that resonates with you and you have a background in administration support of training, events, professional development and great organisation skills then this role might be for you.

Reporting directly to the Events Manager you will also hone your communication skills in working with our small team of Branch Executive Officers and the National Office Staff to ensure we develop, organise, promote and deliver networking and professional development events to enhance the skills and knowledge of health leaders and managers.

This is a hands-on role requiring a strong mix of administration and events project management. The Events Manager will support you to deliver on your responsibility for coordinating all administrative execution of our diverse portfolio of seminars, workshops, breakfast events and in addition you will manage all digital media, updating the web page, maintenance of the database, and web casting of selected events. Other duties will include assisting with other ACHSM programs. You will need to have the capacity to attend at least 2 interstate events per year.

You should have:

  • Previous Event, professional development or training co-ordination experience
  • Excellent Customer service skills
  • Excellent written & verbal communication skills
  • Strong organisation & time management skills
  • Ability to multitask & prioritise conflicting deadlines
  • Experience with Memnet membership and events system would be great but training provided
  • Strong Microsoft office skills
  • Tertiary/Degree qualifications advantage!
  • Be able to undertake interstate travel for some events (approx. twice per year)

This is a full-time position where your efforts to grow and deliver this important service will be recognised.

If you are a responsible self-starter, with an exceptional eye for detail and have the ability to manage multiple projects at once we look forward to hearing from you.

Flexible work from home arrangements may be negotiable after a 3-month qualifying period.

For a copy of the Position Description or to apply, please send your current CV and a covering letter to Alison McCann on alison.mccann@achsm.org.au by no later than COB 7 January 2022.

CLOSING DATE: 7 January 2022.

Full-time Fixed Term – Events Coordinator

The RACP Conference & Events Team provides coordination and administration services that make it easy for College Members and staff to access services or events either in-person or via videoconference. The Events Team manage all aspects of the RACP internal (Sydney and Melbourne) and external meetings and events. The RACP is a leader in medical education and health policy in Australia and NZ.

The Event Coordinator (EC) reports to the Conference & Events Manager (CEM) and is supervised on a daily basis by the Senior Event Coordinators (SEC). The EC works closely with other events staff, Fellows, Trainees and staff in other areas of the College in the delivery of internal and external meetings and events.

Position Purpose
To assist with the delivery of high quality in person and web-based meetings, events and conferences through strong attention to detail, creativity with a focus on customer service, collaboration and communication.

Position responsibilities

  • Successfully support the coordination of all logistical aspects of both internal and external event delivery, including videoconferences, annual scientific meeting, teleconferences, all in-house meetings & events and other events as required. This includes the planning, delivery and post event stages of meetings, events and conferences.
  • Support and maintain relationships with key Fellows, Trainees, Staff, specialty societies and other outside organisations who contribute to the requirements of meetings, events and conferences.
  • Coordinate the use of facilities and the provision of services by staff and external contractors as appropriate, including room bookings, set up and pack up, catering, meeting support and ensuring the cleaning of facilities after use.
  • Prepare, collect and report to the CEM on feedback received from clients who have used the College facilities for meetings and events.
  • Ensure all technological issues for events are managed efficiently and continuing issues are reported to the SEC and CEM.
  • Manage the day-today relationship with suppliers for the various components of event delivery including the College caterers, venues, technology suppliers etc.
  • Any other ad-hoc requirements

DOWNLOAD THE PDF

APPLICATIONS CAN BE MADE by sending your cover letter and CV/resume to recruitment@racp.edu.au 

EXPERT EVENTS

Conference Coordinator – Brisbane

Expert Events is a Professional Conference Organiser (PCO) and Association Management Company based in Ascot, Brisbane. Our clients include member based not-for-profit associations and societies as well as corporate and government organisations. We provide a range of services to our clients including conference management, and membership and secretariat support services.

We are growing our team and looking for an energetic Conference Coordinator to join us in a permanent full-time capacity. The role is varied and requires you to provide support across all aspects of conference coordination for a variety of different clients at any one time. Your responsibilities will include managing delegate registrations and enquiries, managing databases and email communication, developing marketing plans, managing abstracts and paper submissions, program development, liaising with clients, presenters, sponsors and exhibitors, coordinating accommodation bookings, assisting with the management of virtual events, taking minutes and participating in meetings, and a range of other general administrative tasks.

The ideal candidate will possess the following:

  • previous work history or completed study in event coordination, project management or communications, with the ability to multi-task, work under pressure and meet deadlines
  • proficiency in the use of Microsoft Word, Excel and Outlook
  • knowledge of EventsAIR/OnAIR software preferable but not essential (training will be provided)
  • be extremely articulate with excellent written and verbal communication skills, attention to detail and accuracy
  • strong client focus and customer service attributes
  • ability to travel interstate on occasion and work some weekends throughout the year
  • passion to work in the event management industry.

Please submit your application via SEEK or for further information contact Lidia Dalton, Director via lidia@expertevents.com.au

Conference & Events Executive

Pan Pacific Melbourne,  CBD & Inner Suburbs, Marketing & Communications, Event Management (Full time)

Pan Pacific Hotels Group has over 40 Hotels, Resorts and Serviced Suites worldwide. Our guests and our associates are at the heart of everything we do.  In Australia, Pan Pacific Hotels Group operates six hotels with three based in Melbourne including PARKROYAL Melbourne Airport, Pan Pacific Melbourne and PARKROYAL Monash.

This role is based at Pan Pacific Melbourne located opposite the Melbourne Convention & Exhibition Centre in South Wharf. Our 5 star hotel features 396 guest accommodation rooms, 8 dedicated function & conferencing spaces, the Pacific Club Lounge, Dock 37 Restaurant & Bar & Cafe Orr.

Pan Pacific Melbourne, is currently on the look out for an experienced Conference & Events Executive to join our energetic, supportive and driven Group, Conference & Events team.

The Role:

  • Responding to customer inquiries via phone and email
  • Selling our Meeting & Events venue
  • Coordinating guest events from start to finish
  • Developing and maintaining existing and new client relationships
  • Effectively communicating event details and feedback across relevant hotel departments to ensure successful delivery

Ideally you will have:

  • A strong passion for the hospitality industry
  • Previous experience in a Meeting & Events role
  • Experience managing customer relationships

Pan Pacific Hotels Group encourages work-life balance and offers an attractive package, including a competitive salary, dry-cleaning of business attire, duty meals, hotel discounts with our Global Hotel Alliance program www.gha.com, as well as many other great local benefits.This role is primarily Monday to Friday.

If you share our values and are passionate about driving a strong culture of success, are driven, and are seeking to develop a career with a rapidly growing international hotel brand, then APPLY NOW or click on the link to find out more about what Pan Pacific Hotels Group has to offer.

Please visit this link: www.panpacific.com to find out more

Employer questions

  • Your application will include the following questions:
  • Which of the following statements best describes your right to work in Australia?
  • What’s your expected annual base salary?
  • How much notice are you required to give your current employer?
  • Do you have experience working towards targets and KPIs?
  • How many years’ experience do you have as part of a Meeting & Events team?

Digital Content Producer – Victoria

Pan Pacific Melbourne,  CBD & Inner Suburbs, Marketing & Communications, Event Management (Full time)

Pan Pacific Hotels Group has over 40 Hotels, Resorts and Serviced Suites worldwide. Our guests and our team are at the heart of everything we do. We provide gracious and dependable hospitality, across out two internationally renowned brands, PARKROYAL and Pan Pacific.

Reporting to the Marketing Manager – Victoria, this newly created role has been added to curate and develop exceptional content that is aligned to overarching commercial strategies of Pan Pacific Hotels Group – Melbourne.

Primarily based at the award winning 5-star Pan Pacific Melbourne (in the heart of South Wharf), the Digital Content Producer – Victoria will manage the implementation of the annual digital marketing strategy across our Melbourne hotels and will also be required to support and engage with stakeholders at PARKROYAL Melbourne Airport and PARKROYAL Monash Melbourne.

The successful Digital Content Producer – Victoria will:

  • Be a creative storyteller that is comfortable working within global brand standards.
  • Collaborate in the planning and execution of a fully-integrated digital marketing strategy to drive traffic to our hotels’ websites
  • Create and manage the “always on” content plan for all hotels, which details the scope and timing of content required, to ensure a consistent stream of valuable content
  • Produce and develop creative, high-quality and effective online content across a range of digital channels, including; brand website, eDM’s, organic/paid social, paid search, SEO etc.
  • Create content that motivates, inspires, educates, informs and sells for use across platforms including video, still images with text, animation and more
  • Manage end to end creation, editing and reviewing copy to a high level of accuracy and consistency by having an exceptional eye for detail
  • Assist with the delivery of online advertising and tracking of results
  • Keep up with trends, new social media channels, emerging technologies and best practice in digital content communications

You will bring:

  • Tertiary Qualifications in Marketing, Communications, or Digital Media
  • 2-3 years’ experience in a content marketing role
  • Experience using CMS platforms and managing/editing websites (Adobe Experience Manager preferred)
  • Experience with content creation/scheduling on Social Media platforms (Facebook, Instagram,LinkedIn)
  • Understanding of digital marketing/SEO best practices
  • Excellent copywriting for web and editing skills

Pan Pacific Hotels Group encourages work-life balance and offers an attractive package, including a competitive salary, dry-cleaning of business attire, duty meals, hotel discounts with our Global Hotel Alliance program www.gha.com, as well as many other great local benefits.

If you share our values and are passionate about driving a strong culture of success, are creative, driven, and are seeking to develop a career with a rapidly growing international hotel brand, then APPLY NOW or click on the link to find out more about what Pan Pacific Hotels Group has to offer.

Please visit this link: www.panpacific.com to find out more

Employer questions

  • Your application will include the following questions:
  • Which of the following statements best describes your right to work in Australia?
  • How much notice are you required to give your current employer?
  • How many years’ experience do you have as a Content Marketer?
  • What’s your expected annual base salary?

AUSTRALASIAN RAILWAY ASSOCIATION

Events Manager – Canberra

We have an exciting opportunity for an events specialist to join our team to deliver the state based events program for the Australasian Railway Association (ARA).

This is a unique chance to deliver a strong calendar of events that meets the needs of a diverse membership base across Australia and New Zealand.

Reporting to the Director – Corporate Services, you will be responsible for ensuring the ARA’s events are an essential part of the development and growth of the industry and its people.

Our events are a highlight on the calendar of the rail sector!

You will work in tandem with other ARA events staff who have responsibility for our National Conference, AusRAIL. You will also have support from our Events Officer and will work with our communications team to drive marketing to support our event program.

About you

With strong commercial acumen and event design flair, you will ensure our events program generates income to support the ARA’s activities and helps build our brand and reputation with members and key stakeholders.

This position leads the delivery of major industry dinners, lunches and a number of our proposed smaller conferences and forums so we are looking for someone who enjoys variety and can deliver results in a dynamic environment.

You will have at least 10 years of events experience where you were responsible for revenue generation. You will have a proven track record in the financial management of events.

About the Australasian Railway Association

The Australasian Railway Association (ARA) is the peak body for the rail sector in Australia and New Zealand.

We represent more than 170 member organisations including passenger and freight operators, track owners and managers, suppliers, manufacturers, contractors and consultants. Our members include listed and private rail-related companies, government agencies and franchisees.

Please email a cover letter and CV to employment@ara.net.au by Friday 5 November, 2021.

THE AUSTRALIAN AND NEW ZEALAND COLLEGE OF ANAESTHETISTS (ANZCA)

Events Administrator – Melbourne

The Australian and New Zealand College of Anaesthetists (ANZCA) incorporating the Faculty of Pain Medicine, is an internationally recognised specialist medical education institution responsible for the training, examinations, specialist qualification and continuing professional development of all anaesthetists and pain medicine specialists in Australia and New Zealand.

The college has a proud record of promoting professional standards and patient safety in the areas of anaesthesia, perioperative and pain medicine and is at the forefront of specialist medical education, ensuring it continues to evolve to meet the changing demands of the profession and the patients it serves. We want to create an inclusive environment where people have purposeful work, feel valued and connected, and are challenged and inspired to grow.

Key responsibilities
As the Events Administrator, you will be responsible for the coordination, planning and delivery of a portfolio of activities associated with the running of the ANZCA Annual Scientific Meeting (ASM).

The role will include:

  • Assist the Senior Events Officer – ASM with the delivery of all administrative aspects of the ASM program such as flight/accommodation bookings, itinerary preparation/management, mail correspondence and website content management
  • Building an event and data entry into EventsAIR system
  • Running an event and building push notifications in OnAIR
  • Attend monthly evening teleconferences in the year prior to the ASM and bi monthly in preceding years
  • Provide administrative support to various committees leading up to the ASM
  • Assist with online event registrations

About you:

  • Have experience in an administrative capacity preferably in an events environment assisting committees
  • Previous experience and proficient in EventsAIR and OnAIR systems with running virtual, hybrid and in-person events
  • Experience with working in a members based organisation would be advantageous
  • Strong customer service focus and orientation
  • Well-developed written and verbal communication skills
  • Experience with database management
  • Experience in website build systems is advantageous

Benefits:

  • Competitive remuneration package.
  • A culture that invests in the professional and personal development of our people.
  • Excellent staff benefits – additional leave over the Christmas period, health and wellbeing offerings, staff recognition program, salary packaging options, member advantage program with access to discounted lifestyle benefits and leisure activities.

ANZCA is an equal opportunity employer and our commitment to creating and supporting an inclusive culture is reflected in our diverse mix of talented people passionate about delivering their best. We embrace and value the diverse society we live within and consider all qualified applicants without regard to race, colour, national origin, religion, disability, gender, gender identity or expression, sexual orientation or age.

To apply, please send your resume and cover letter to recruitment@anzca.edu.au

THE AUSTRALIAN AND NEW ZEALAND COLLEGE OF ANAESTHETISTS (ANZCA)

Events Officer ASM – Melbourne

About us:
The Australian and New Zealand College of Anaesthetists (ANZCA) incorporating the Faculty of Pain Medicine, is an internationally recognised specialist medical education institution responsible for the training, examinations, specialist qualification, and continuing professional development of all anaesthetists and pain medicine specialists in Australia and New Zealand.

The College has a proud record of promoting professional standards and patient safety in the areas of anaesthesia, perioperative and pain medicine and is at the forefront of specialist medical education, ensuring it continues to evolve to meet the changing demands of the profession and the patients it serves.

Key responsibilities
As the Events Officer you will be responsible for the coordination of a portfolio of in-person and virtual activities associated with the running of the ANZCA Annual Scientific Meeting (ASM) and other meetings managed ANZCA.

The role includes:

  • Coordinating all aspects of the social program and managing event budgets and ongoing costs
  • Coordinating end to end registration process
  • Developing and leading promotional material for future ASM’s
  • Assisting with development and implementation of social media campaigns, marketing and bespoke destination offerings.
  • Work on ASM website build, content development and updates

Keys to your success:

The role will ideally suit a motivated and experienced events professional individual.  Specifically you will have:

  • Strong industry knowledge and expertise in delivering in-person meetings and pivoting events from in-person to hybrid and or virtual style meetings
  • Advanced experience in EventsAIR and OnAIR systems with running virtual, hybrid and in-person events
  • Strong initiative and ability to exercise independent judgement
  • Well-developed written and verbal communication skills
  • Experience in website content development and management and event technology platforms

Experience with working in a members based organisation would be advantageous.

What we can offer you:

  • A competitive remuneration package and flexible working options
  • Opportunity to grow in the position with genuine career pathways
  • Excellent staff benefits – additional leave over the Christmas period, health and wellbeing offerings, staff recognition program, market leading parental leave, salary packaging options, member advantage program with access to discounted lifestyle benefits and leisure activities.

ANZCA is an equal opportunity employer and our commitment to creating and supporting an inclusive culture is reflected in our diverse mix of talented people passionate about delivering their best. We embrace and value the diverse society we live within and consider all qualified applicants without regard to race, colour, national origin, religion, disability, gender, gender identity or expression, sexual orientation or age.

To apply, please send your resume and cover letter to recruitment@anzca.edu.au

ASN EVENTS

Sponsorship & Exhibition Manager – Melbourne

ASN Events has a 31-year history of delivering successful conferences & events in Australia and internationally and of-course, now virtually!  We are a fast growing and well-respected conference and events company, with a relaxed but highly efficient office and work from home environment. We are immensely proud that we made no redundancies as a result of COVID-19 implications to our industry and boast a busy calendar of over 60 events in 2022 as a result of our client focus and relationships throughout the most difficult period the industry has ever seen.

We are seeking an experienced and motivated Sponsorship & Exhibition Manager. This full-time position, reporting to the Director of Sponsorship, will be based in Fitzroy with working from home elements. You will be responsible for sponsorship and exhibition sales across ~15 events per year. This encompasses maintaining our established relationships, creating new ones, and ensuring we make the most of every opportunity for our trade partners to promote their products and services to conference delegates. You will also design and develop exhibition floorplans to create a great experience for exhibitors and delegates.

This is a fantastic opportunity for the right person with a proven track record of sales and event success to further develop a career in the exciting and rewarding events industry.

Skills/attributes required:  

  • High attention to detail
  • Highly developed planning skills
  • Strong history of sales success
  • Well-developed negotiation skills
  • Exposure to Website & Graphic Design management software such as Squarespace and Canva
  • Ability to problem solve, adapt and respond effectively and professionally under pressure
  • Excellent presentation and positive outlook
  • Excellent computer skills across the O365 suite
  • Able to work well with others as part of a team
  • Ability to work with minimal supervision and from a remote location
  • Excellent organisational skills and ability to manage your workload and priorities
  • Committed to a high standard of service delivery to meet the needs of clients and external stakeholders

This is a Monday to Friday role although some weekend work may be necessary as well as occasional interstate and international travel.

Salary: A competitive salary in the range of $55,000 – $65,000 + Sales Commissions will be negotiated in line with your experience, and in line with the skills and attributes listed above. Please indicate your salary expectations when applying.

Application Process:  Applications with current CV detailing all relevant work experience and career aspirations should be emailed, along with a cover letter to Tim Hancock, Executive Director –tim.h@asnevents.net.au.

Top Tip: Applications which are not generic but have been personalised to exhibit some knowledge or research of ASN Events and the scientific conference industry will be received favourably.