Organisers

Producers, Managers
and Convenors

Positions
Vacant

Advertise your position vacant directly to those in the Meetings & Events Industry.

To advertise on this page your vacant position must be within the Meetings and Events Industry.

Advertising Rates

  • Members and business partners – Complimentary
  • Non members – $150.00  (incl. GST) per advert per month
  • Maximum of 250 words and one (1 ) company logo
  • To book your advert, please contact Cindy on email cindy@pco.asn.au.

FUNCTIONS AND VENUE HIRE COORDINATOR – BRISBANE

Queensland Ballet

POSITION PURPOSE
The Functions and Venue Hire Coordinator will support the Experiences and Cultural Services team to design, coordinate, schedule, and deliver internal departmental and external functions and venue hire, in every venue and space that QB inhabits. Working collaboratively across the company this role will coordinator the delivery of departmental and organisational-wide functions including assistance with front-of-house and backstage activation in the lead up to and during the Artistic Seasons.

The Functions and Venue Hire Coordinator will also develop and produce unique, creative, and world leading functions, and will assist in promoting and administering venue hire across QB venues and spaces with external stakeholders, on time and on budget. Responsible for all function logistics, this role works closely with coordinators in other departments to oversee the effective delivery of venue hire activities as directed for the Queensland Ballet suite of brands including Queensland Ballet, Queensland Ballet Academy, and the Thomas Dixon Centre.

WHAT WE ARE LOOKING FOR:
We are seeking a highly motivated and organised individual with end-to-end functions and events coordination experience including planning, on site operations, pre and post logistics. The successful candidate will be able to balance conceptual thinking with an eye for detail and has the demonstrated ability to effectively manage events budgets.

REPORTING RELATIONSHIPS
This role reports to the Experiences Manager. This role is in the Experiences team which lies within the Cultural Spaces team.

Liaises internally with all departments, externally with commercial and community hirers, community, contractors, volunteers, and sector and has a strong focus on ensuring internal working rhythms in line with the operating hours of all Queensland Ballet sites can be met.

For more information on this position, including the key selection criteria, download the full position description.

APPLICATION PROCESS
To apply for this position please forward a covering letter, current resume and one page statement addressing the key criteria to Candice Sheldon, Head of Human Resources via email: joinus@queenslandballet.com.au

Applications close 10am, Monday 30 May 2022. Applications received after this time will not be considered. For further information or for a confidential discussion please contact Human Resources on (07) 3013 6666. We respectfully advise that no agency applications will be considered at this time.

EXPERIENCES COORDINATOR – BRISBANE

Queensland Ballet

POSITION PURPOSE
The Experiences Coordinator supports the delivery of major events, experiences, department activations across the organisation, outward-facing initiatives including external (to Artistic Season) presentations and income generating activities across all spaces that QB inhabits.

The Experiences Coordinator will work collaboratively with the Functions and Venue Hire Coordinator. The Events and Experiences team will work closely with all departments to oversee the delivery of departmental and organisational-wide events along with external clients, delivering income generating events and experiences.

WHAT WE ARE LOOKING FOR:
We are seeking a highly motivated and organised individual with end-to-end functions and events coordination experience including planning, on site operations, pre and post logistics. The successful candidate will be able to balance conceptual thinking with an eye for detail and has the demonstrated ability to effectively manage events budgets.

REPORTING
Reports to the Experiences Manager.  This role is in the Experiences team which lies within the Cultural Spaces team.

RESPONSIBILITIES

  • Co-create and implement an operational plan to deliver centralised experiences and event functions for the dual purpose of income-generating and service-delivery.
  • Support the delivery of the Commercial sales strategy by actively selling and managing income-generating events to achieve set targets, as well as working closely with the Thomas Dixon Centre marketing team to ensure experience packages are marketed through the correct channels.

For more information on this position, including the key selection criteria, download the full position description.

APPLICATION PROCESS
To apply for this position please forward a covering letter, current resume and one page statement addressing the key criteria to Candice Sheldon, Head of Human Resources via email: joinus@queenslandballet.com.au

Applications close 10am, Monday 30 May 2022. Applications received after this time will not be considered. For further information or for a confidential discussion please contact Human Resources on (07) 3013 6666. We respectfully advise that no agency applications will be considered at this time.

EVENTS AND ADMINISTRATION COORDINATOR – WORK FROM HOME IN MELBOURNE

The Institute of Quarrying Australia

We require a dynamic and self motivated person to coordinate events and provide administration for our wonderful committees. Work from home and be the go to person in Victoria. Dynamic, fun, flexible.

Full-Time (part time of FTE 0.8 to 0.6 will be considered for an outstanding candidate)

The Institute of Quarrying Australia (IQA) is the peak body for the extractive industry, representing more than 1,500 members across Australia. The Institute works to educate and connect the extractive and associated industries through a program of events and education. We currently have an opportunity for a full-time Events and Administration Coordinator.

ABOUT YOU
The successful person will have a can do and positive attitude and willingness to take on multiple and new tasks. You will have a minimum of 5 years experience in all aspects of event management and administration including planning and implementation, working to deadlines, monitoring project resources, sponsor & speaker liaison and post-event reporting – ideally for a member based organisation (but not essential). You must be able to work cooperatively with a committee in planning education / events and take the lead in all aspects of administration for the committee. You will have proven success in managing multiple events, a busy schedule and a high volume of multiple stakeholders.

To be successful in this role, you must be an experienced events coordinator who is great with people and motivating multiple committees to achieve an outcome. You can meet strict deadlines and be able to work under pressure while maintaining attention to detail and quality of work. You will bring a passion for event / education coordination and enthusiasm for customer (member) service delivery. You must be a team player who can work autonomously, but communicate openly as part of a national team who all work from home remotely.

ROLE OVERVIEW
The person is responsible for event coordination and administration to support of Branches across Victoria and other IQA events as directed. You are required to work cooperatively to plan and execute a range of national education courses and events such as golf days, technical seminars, conferences, education events, dinner meetings, breakfasts and more.

IDEAL CANDIDATE
It is essential that you meet the following criteria.

  1. You have the proven ability to work autonomously (work from home) and deliver multiple events.
  2. You have delivered a program of events and met multiple deadlines.
  3. You will have the internal drive and determination to deliver professional services to our amazing members and partners.
  4. You have experience using a range of systems including databases and the Microsoft Office suite (experience using IMIS is highly desirable).
  5. You love learning and taking on new challenges.

LOCATION
You must be able to work from home but be available to attend events / meetings as required in the greater Melbourne area and in the state of Victoria. Occasional out of hours and weekend work may be required. Occasional travel interstate may be required.

TO APPLY
Email your CV of no more than 2 pages and a 2 page cover letter stating reference number IQA-Vict 160522 outlining how you meet the essential criteria as stated above. Attention Kylie Fahey admin@quarry.com.au

Applications close 5pm (AEST) 6 June 2022 or earlier if suitable applicants have applied. All applicants must have the right to work in Australia.

Strictly no recruitment agencies and only those candidates who are successful for interview will be contacted.

EVENT MANAGER – WORK FROM HOME

Cornerstone Events

Business Events are back, and we need to grow our team above our pre-pandemic levels!!

We are looking for an experienced Event Manager ideally with EventsAIR experience.

The successful candidate will have a background in either corporate or association event delivery.

This role is home based, with travel required to deliver onsite events. Either Sydney, Melbourne or Brisbane based candidates would be considered

We’d love to hear from you.

To apply, please forward a covering letter and your CV to Karen Sainsbury,  karen@cornerstoneevents.com.au

CONFERENCE CO-ORDINATOR – MELBOURNE

Think Business Events

Think Business Events is a (PCO) professional conference organiser headed up by two experienced female directors, with offices in Melbourne, Sydney and Brisbane.

Passionate about conferences, we are always striving to offer our clients the leading innovations in conference management and excel in finding solutions to the trickiest of challenges. We pride ourselves on how we manage our business operations, in a professional yet friendly demeanour, which can be evidenced in the long-standing relationships we have with our clients, suppliers, and other stakeholders in the industry.

We’re serious about our work but understand the importance of creating a healthy workplace culture, something we value highly at Think Business Events.

Having celebrated 15 years in business this year, our portfolio of in-person, hybrid and virtual events is growing, therefore we are on the look-out for a Conference Coordinator to join the team.

What’s in it for you

  • Opportunity to discuss flexible working arrangements
  • Busy and varied workload
  • Work with a range of clients across healthcare, government and education
  • Supportive team
  • Encouragement to work independently
  • Professional development and training
  • Central Melbourne location

As a Conference Co-ordinator, you will ensure the smooth planning and delivery of a number Conferences throughout the year. To be the successful candidate, you must have worked in a co-ordinator role for at least two years, be highly organised, have accurate administration skills, excellent attention to detail and have a customer focussed positive ‘can-do’ attitude. In this client focussed role, you will be managing the relationship with clients and committees, driving the planning, progress, timelines and client expectations.

In this position, you will be reporting to a Conference Director.

What you need to be successful

  • At least two years’ experience within the Association Conference Industry
  • Knowledge of and experience using and managing database systems
  • Experience in managing and liaising with client, suppliers, contractors and venues
  • Experience in navigating and using registration softwares and other applications
  • Be computer literate in all Microsoft applications, particularly Word and Excel.
  • Experience in or aptitude for virtual event technology
  • High attention to detail and ability to work under pressure

You will also need to demonstrate your ability to:

  • Develop effective systems of operation to ensure efficiency in dealing with a multitude of events
  • Be extremely organised
  • Fulfil task requirements by strict timelines
  • Accept sole/full responsibility for the tasks assigned to you
  • Display superior communication skills, written and verbal
  • Manage and coordinate subcontractors
  • Maintain a highly developed customer-oriented approach in working co-operatively with clients
  • Be proactive in managing tasks according to timelines and critical path

Daily duties will include:

  • Managing client/external team relationships and liaison with speakers,
  • Manage program schedules including call for papers, keynote and invited speakers, updates and changes
  • Provide reports to the client and organising committee
  • Work with the sponsorship/exhibition team and registration/accommodation team
  • Liaise with externally suppliers to ensure a flawless and organised delivery of each Conference
  • Onsite management of the Conferences
  • Some interstate and overseas travel may be required.

This is an exciting opportunity to build on your existing experience within this growing company.

If you have any questions regarding this role, please contact Angelika Rosen, Operations Manager, and/or forward your application to angelikar@thinkbusinessevents.com.au

EXHIBITION & DELEGATE SERVICES ASSISTANT – MELBOURNE

Think Business Events

This is flexible full-time / part time position

About Us 

Think Business Events is a (PCO) professional conference organiser headed up by two experienced female directors, with offices in Melbourne, Sydney and Brisbane.

Passionate about conferences, we are always striving to offer our clients the leading innovations in conference management and excel in finding solutions to the trickiest of challenges. We pride ourselves on how we manage our business operations, in a professional yet friendly demeanour, which can be evidenced in the long-standing relationships we have with our clients, suppliers, and other stakeholders in the industry.

We’re serious about our work but understand the importance of creating a healthy workplace culture, something we value highly at Think Business Events.

Having celebrated 15 years in business, our portfolio of in-person, hybrid and virtual events is growing, therefore we are on the look-out for an Exhibitor & Delegate Services Assistant to join the team.

In this varied role as an Exhibitor and Delegate Services assistant, you will develop your event administration skills in customer service, registration, logistics, record keeping, communication, teamwork and financial management. This role is perfect for someone that looking for some variety in their role.

Located in Port Melbourne (for the right person we would consider staff being based in Sydney and Brisbane), you will support the Sponsorship and Exhibition team and Delegate Services team on several Conferences. You must have a ‘can do’ attitude, demonstrating commitment and enthusiasm to your work.

Daily duties will include:

  • Answer Delegate Services and Sponsorship & Exhibition incoming calls
  • Setting up, managing, and monitoring online forms for sponsorship and exhibition
  • Manage conference email inboxes either responding to or redirecting to appropriate contact for action
  • Timely response to delegate and general email enquiries
  • Compiling databases and checking accuracy of data
  • General Administrative duties – including but not limited to generating invoices for payments, data entry, follow up on payments, completing supplier request forms for sponsors
  • Assist with on-site conference logistics at conferences around Australia

What you need to be successful

  • Friendly and warm approach to handling customer/client enquiries
  • A high energy personality but cool under pressure
  • Good written and verbal communication skills
  • Excellent data-entry skills with high accuracy
  • Strong computer skills and an interest in virtual technology
  • High attention to detail, problem solving and lateral thinking skills
  • Ability to work well in a team environment
  • Ability to manage own work tasks and prioritise and adapts to changing circumstances and work demands
  • Commitment to and enthusiasm for the role

This is an exciting opportunity to gain experience in a fast-paced dynamic company.

If you have any questions regarding this role, please contact Angelika Rosen, Operations Manager, and/or forward your application to angelikar@thinkbusinessevents.com.au

EVENTS ASSISTANT – CANBERRA

Conference Logistics

  • Would you like to join a progressive, successful, dynamic and fun-loving organisation?
  • Are you interested in the events industry?
  • Are you motivated by processes and highly organised?
  • Are you responsible, reliable, disciplined and enjoy a challenge?
  • Would you like to travel for work across Australia?

Conference Logistics (Conlog) is a leading professional conference organisation (PCO) who project manage conferences and events across Australia. Our clients are diverse and span many industries.

Working from our Canberra office and reporting directly to the Conference Manager, this varied and challenging role contributes significantly to the company’s continued success. We have an excellent opportunity for a self-motivated assistant with experience or interest in the events industry. On the job training is provided, particularly in using our events management software, and we will assist with your journey towards becoming a professional event organiser.

About the Role
This role is focused on providing dedicated administration and organisational support to the event team and the office as a whole – duties include:

• Assist in the coordination of multiple conferences working with different Conference Managers
• Undertake daily administration tasks as directed by the Conference Managers
• Liaise with delegates in relation to registrations and accommodation
• Prepare marketing emails and distribute
• Update websites with conference information
• Provide administrative support to Managing Director as needed
• Oversee the smooth running of the Conlog head office
• Manage and re-order office and conference stock
• Ensure conference toolkits and bags are packed ready for each event

About You
The successful candidate will be an admin focused individual, process-driven and highly organised with a demonstrated ability to use Microsoft Office applications and databases with ease. Strong computer literacy is a must. This position requires a self-disciplined person with a strong sense of urgency and the ability to use your initiative. You must have the ability to work autonomously and not be afraid to “get your hands dirty”. Interstate travel and occasional out of hours work will be required.

The salary package will be in line with relevant experience. Apply Today!
Please send a cover letter and your CV to Dave Gollasch dave@conlog.com.au.

EVENT COORDINATOR – SYDNEY

The Association Specialists

Are you ready to join a leading national company and kick start your career? 

The Association Specialists is one of the leading association and event management companies in Australia. We provide a range of specialist services to member-based associations, professional societies and for purpose organisations. Utilising leading edge data systems, experienced staff, and modern practices, we are one of the most experienced and technologically advanced association, society, and community management organisations in Australia. 

Who we are looking for:
We are seeking energetic, self-motivated people to join our busy and friendly professional conference organising (PCO) division in St Leonards. You will play a critical role in supporting a team of Conference / Event Managers to deliver exceptional customer service to our clients.  You will do this through the provision of on-time and accurate event and administration functions.  In this role you will work across a number of clients representing a number of industry sectors, keeping your work varied and interesting.

Your role will include support to the team in the following areas:

  • General administration
  • Communications and website coordination
  • Marketing and promotions
  • Committee support
  • Event Logistics
  • Virtual Event Management

We are looking for someone who has the following attributes:

  • Administrative and event experience, preferably in association, events or customer service environment;
  • Proficient in the use of Microsoft Office Suite;
  • Ability to administer websites and databases;
  • Must be able to work well within a team;
  • Good communication and interpersonal skills;
  • Excellent customer service skills both via email and over the phone;
  • Professional attitude and presentation;
  • Ability to multi-task, cope well under pressure and follow direction;
  • Can operate autonomously and apply problem-solving skills;
  • A strong work ethic and sense of responsibility

Why work for TAS?
As the leading Association Management Company in Australia, we provide the opportunity for our staff to gain experience and insights into the many facets of business life, including, customer service, administration, marketing, finance, event management, database management, website, and publication design.

This comes together with the opportunity to build a career in the “For Purpose” sector with a company that focuses on its core values of integrity, transparency, mutual respect, and consistency.

We recognise hard work and the valuable contribution our staff make. We offer:

  • Professional development opportunities
  • Career progression
  • Training
  • A friendly and supportive team
  • Collaborative working environment
  • An emphasis on work/life balance and provision of flexible and hybrid working arrangements
  • Competitive salary based on experience

TAS provides a safe and rewarding work environment for all our staff and have made a long-term commitment to strengthen our organisational culture. We value workforce diversity and inclusion and everything we do is underpinned by our core values.

Please submit a cover letter and resume addressed to: Nell Harrison / Managing Director / nell@theassociationspecialists.com.au
If you would like to discuss the position further, please contact Nell on +612 9431 8619

JOIN EVENTSAIR’S SUCCESSFUL EVENTS TEAM

At EventsAIR we’re constantly growing & improving.

We strive to seek new ways to improve and evolve everything we do.

We have a passion for creativity and out-of-the-box thinking and the courage to change course when needed.

So if this is you, contact one our offices here to discuss your next career move.

Visit the EventsAIR Careers webpage for current opportunities.