Organisers

Producers, Managers
and Convenors

Positions
Vacant

Advertise your position vacant directly to those in the Meetings & Events Industry.

To advertise on this page your vacant position must be within the Meetings and Events Industry.

Advertising Rates

  • Members and business partners – Complimentary
  • Non members – $150.00  (incl. GST) per advert per month
  • Maximum of 250 words and one (1 ) company logo
  • To book your advert, please contact Cindy on email cindy@pco.asn.au.

Event Manager –  Work from home

Cornerstone Events

The dynamic Cornerstone Events team is seeking an experienced event manager to join their growing team.

A flexible working environment is offered, facilitating a work from home role when not onsite delivering events.

You may have experience working in a hotel or venue environment as an event manager or co-ordinator, or worked in an event agency and looking to make the next move in your career.

A preference would be given to someone who has experience using the EventsAir Software platform.

Our role is permanent part time.  We’d love to hear from you if you are interested in joining us – please view our website to learn more about us cornerstoneevents.com.au

To apply, submit a covering letter and your resume to karen@cornerstoneevents.com.au. If you have any questions about the role please contact Managing Director, Karen Sainsbury directly +61 (0) 439 457 672 or via email.

Conference and Manager –  Sydney

GEMS Event Management

Our team are looking to expand and seeking the services of a tried-and-true Conference Manager to allow us to build on our success in 2022. Post-covid, our client base has expanded to the point that we need to bring someone on to allow us to accept opportunities going forward.

Our portfolio includes clients in the Engineering, Health, Education, Law and Science industries. It is a diverse client base, each with their own special requirements and the joy of this job is the ability to bring something special to each of our clients.

Our current team have a diverse and impressive skillset. From logistics to marketing, graphic design to accounting, as a conference manager you will have the opportunity to work with people who can elevate your skills. You will be responsible for delivering successful client events from inception to conclusion, working as part of a small team, led by our Director of Operations. Travel to attend client meetings and events will be required as well as the ability and willingness to work out-of-standard hours from to manage work-flow peaks.

The person we are looking for has the following attributes:

  • Experience within a PCO environment – you can be looking for your next step up in the industry or looking for a change at the manager level
  • Knowledge of EventsAIR desirable
  • Highly developed computer skills and be proficient in Microsoft Word, Excel and PowerPoint
  • Exceptional written and verbal communication skills, with a strong focus on customer service
  • Strong financial management and negotiation skills including budget development and analysis
  • High attention to detail and excellent time management skills
  • Professional demeanour, confident, resourceful, organised and result-driven
  • Able to multi-task, work under pressure and achieve deadlines
  • Willingness to be flexible and adaptable to work outside of core hours
  • A passion to succeed with a positive attitude

Responsibilities of this role will include:

  • Successfully deliver multiple conferences and business events across Australia, including meeting delegate, sponsorship and revenue targets
  • Develop and maintain the Project Plan to ensure tasks are completed within allocated timeframes
  • Develop and manage event budgets
  • Liaison with Organising Committees, Venues, Speakers, Sponsors, Suppliers and Clients
  • Participation in committee meetings and undertake regular reporting to both GEMS Management and Client Committees
  • Development of sponsorship prospectuses, obtaining sponsors and exhibitors to meet sponsorship and income targets
  • Virtual event management – setting up and running webinars, including presenter management; involvement in key virtual conferences throughout the year

About GEMS Event Management Australia

GEMS Event Management Australia is an award-winning conference management company who have been delivering high quality conferences and business events since 1991. Ongoing professional development opportunities are provided to all staff members, with a strong emphasis on continuing to upskill our team.

We are a small team working out of a warehouse office in Five Dock, in an area with plenty of all-day free parking in surrounding streets.

It’s not all work and no play – we put a lot of emphasis on flexible working arrangements, work life balance and socialising as a team. Read more about working with us here: https://www.gemsevents.com.au/benefits-of-working-at-gems

Applications via Seek.

Senior Conference and Event Coordinator –  Sydney

GEMS Event Management

GEMS Event Management Australia is currently looking for a Senior Event Coordinator to join our growing team. You will have previous experience (minimum of 2 years’) at a PCO, Event Agency, Venue or Industry Association.

You will be responsible for delivering successful client events from inception to conclusion, working as part of a small team, led by our Director of Operations. Travel to attend client meetings and events will be required as well as the ability and willingness to work out-of-standard hours from to manage work-flow peaks.

We have a Flexible Work Policy and are open to discuss where, when and how you work in this role.

The successful candidate should have:

  • Tertiary Qualifications in the area of Event Management, Hospitality, Tourism or a related discipline
  • Must have intermediate skill level in EventsAIR
  • Virtual event management – setting up and running webinars, including presenter management
  • Demonstrated experience in conference and event management (minimum 2 years’ experience, preferably within a PCO environment);
  • Highly developed computer skills and be proficient in Microsoft Word, Excel and PowerPoint. Knowledge of HTML and Canva an advantage.
  • Exceptional written and verbal communication skills, with a strong focus on customer service
  • Strong financial management and negotiation skills including budget development and analysis
  • High attention to detail and excellent time management skills
  • Professional demeanour, confident, resourceful, organised and result-driven
  • Able to multi-task, work under pressure and achieve deadlines
  • Willingness to be flexible and adaptable to work outside of core hours
  • A passion to succeed with a positive attitude
  • Valid Australian Drivers Licence and own vehicle

Please do not apply unless you have professional event management experience – this is a pre-requisite to be considered for shortlist. Previous applicants need not apply.

Responsibilities of this role will include:

  • Successfully deliver multiple conferences and business events across Australia, including meeting delegate, sponsorship and revenue targets
  • Develop and maintain the Project Plan to ensure tasks are completed within allocated timeframes
  • Develop and manage event budgets
  • Liaison with Organising Committees, Venues, Speakers, Sponsors, Suppliers and Clients
  • Participation in committee meetings and undertake regular reporting to both GEMS Management and Client Committees
  • Development of sponsorship prospectuses, obtaining sponsors and exhibitors to meet sponsorship and income targets

About GEMS Event Management Australia

GEMS Event Management Australia is an award-winning conference management company who have been delivering high quality conferences and business events since 1991. Ongoing professional development opportunities are provided to all staff members, with a strong emphasis on continuing to upskill our team.

Applications via Seek.

If you have any questions about this role, please contact Director of Operations, Peta Webster, on +61 2 9744 5252 or via email to pwebster@gemsevents.com.au.

CONFERENCE MANAGER or CONFERENCE CORDINATOR – MELBOURNE

Conference Professionals

Conference Professionals is a small and vibrant conference management consultancy.
We’re an emerging brand, embarking on an exciting stage of growth and we’re looking for dynamic professionals to join us. We curate conferences for clients in the not-for-profit sector and membership associations. We work with our clients to deliver tailored conference solutions ranging from large scale, multi day conferences with subsidiary experiences to smaller specialised events.

Our aim is to work smarter, not harder and we do this through the use of innovative technology and a commitment to delivering an exceptional outcome every time through streamlined processes. Conference Professionals uses EventsAir to deliver conferences in face to face, hybrid or online formats and clients can choose from all or just some of the components of our conference service.

This opportunity is ideal for an experienced and motivated person seeking to apply their knowledge and skills across conference management and associated committee and stakeholder management in the not for profit and membership association sector. You will be working with a highly engaged team through day-to-day and/or onsite conference co-ordination for an agreed number of conferences. No two days will be the same in this busy role and you’ll have the chance to really flex your multi-tasking, problem solving and organisational skills. An outcome-focussed person with a positive and can-do attitude will thrive in this role.

Conference Professionals provides a flexible work environment and a full time, four day week or contract arrangement will be considered. The role does require occasionally working outside normal business hours, with some weekend work and onsite attendance at conferences located all around Australia and in New Zealand. This role can be done remotely, on site or a mix and full training will be provided.

Prequisites – Qualifications & Experience

  • A minimum of 3 years work experience in conference management with a specific focus on professional development events – (or in the case of a conference coordinator, a recent graduate with the right attitude).
  • Experience working in or with membership organisations, including with committees or volunteers
  • Experience using EventsAir will be well regarded.
  • Uncompromising commitment to quality and improvement, supporting the efficient delivery of services
  • Demonstrated capability with conference management package(s), MS Word, Excel, PowerPoint, and Outlook to at least at intermediate level
  • Experience working with online registration systems, member databases and website content management systems
  • Availability to attend committee meetings, mainly via teleconference, which may be scheduled in evenings
  • Availability to work onsite at some conferences throughout the year, for between 2 and 5 nights – these may be held during the week, over the weekend, or a combination and are held in Australia or New Zealand.
  • Experience leading a small team
  • Providing strategic leadership with respect to professional development events
  • Relevant tertiary qualification(s).

Key Competencies

  • Demonstrated ability to think critically and develop solutions to achieve client goals
  • Demonstrated capacity to prioritise and manage multiple tasks and day-to-day duties simultaneously, within agreed timelines and budgets
  • Ability to work autonomously and with initiative, as well as provide leadership to a small but driven team
  • Proactive, outcome-focused approach and a commitment to ongoing professional and personal growth
  • Demonstrated ability to provide excellent customer service with exceptional attention to detail
  • Excellent written and verbal communication skills

To apply, submit a covering letter and your resume to: admin@conferenceprofessionals.com.au

CONFERENCE & EVENT MANAGER – WORK FROM HOME OR IN OUR HOBART OFFICE

Leishman Associates

We are seeking an experienced conference and event manager to join our team.

You should have experience working in the association or corporate sector, experienced in the project management of events.

Your key strength is your ability to work with committees; be strategic in your thinking and know how to deliver a great conference; and to work collaboratively with the team around you.

We use Events Air as our preferred platform and experience using that would be ideal; but we are happy to train you if you’ve used other platforms.

The job requires you to travel nationally; and we will give you plenty of notice around that.

If you’re not located in Hobart that’s OK. We are happy with a work from home arrangement, as long as you are a self-starter.

To apply, please forward a covering letter and your CV to Tim Archer, tim@laevents.com.au

EVENT COORDINATOR – SYDNEY

The Association Specialists

Are you ready to join a leading national company and kick start your career? 

The Association Specialists is one of the leading association and event management companies in Australia. We provide a range of specialist services to member-based associations, professional societies and for purpose organisations. Utilising leading edge data systems, experienced staff, and modern practices, we are one of the most experienced and technologically advanced association, society, and community management organisations in Australia. 

Who we are looking for:
We are seeking energetic, self-motivated people to join our busy and friendly professional conference organising (PCO) division in St Leonards. You will play a critical role in supporting a team of Conference / Event Managers to deliver exceptional customer service to our clients.  You will do this through the provision of on-time and accurate event and administration functions.  In this role you will work across a number of clients representing a number of industry sectors, keeping your work varied and interesting.

Your role will include support to the team in the following areas:

  • General administration
  • Communications and website coordination
  • Marketing and promotions
  • Committee support
  • Event Logistics
  • Virtual Event Management

We are looking for someone who has the following attributes:

  • Administrative and event experience, preferably in association, events or customer service environment;
  • Proficient in the use of Microsoft Office Suite;
  • Ability to administer websites and databases;
  • Must be able to work well within a team;
  • Good communication and interpersonal skills;
  • Excellent customer service skills both via email and over the phone;
  • Professional attitude and presentation;
  • Ability to multi-task, cope well under pressure and follow direction;
  • Can operate autonomously and apply problem-solving skills;
  • A strong work ethic and sense of responsibility

Why work for TAS?
As the leading Association Management Company in Australia, we provide the opportunity for our staff to gain experience and insights into the many facets of business life, including, customer service, administration, marketing, finance, event management, database management, website, and publication design.

This comes together with the opportunity to build a career in the “For Purpose” sector with a company that focuses on its core values of integrity, transparency, mutual respect, and consistency.

We recognise hard work and the valuable contribution our staff make. We offer:

  • Professional development opportunities
  • Career progression
  • Training
  • A friendly and supportive team
  • Collaborative working environment
  • An emphasis on work/life balance and provision of flexible and hybrid working arrangements
  • Competitive salary based on experience

TAS provides a safe and rewarding work environment for all our staff and have made a long-term commitment to strengthen our organisational culture. We value workforce diversity and inclusion and everything we do is underpinned by our core values.

Please submit a cover letter and resume addressed to: Nell Harrison / Managing Director / nell@theassociationspecialists.com.au
If you would like to discuss the position further, please contact Nell on +612 9431 8619

JOIN EVENTSAIR’S SUCCESSFUL EVENTS TEAM

At EventsAIR we’re constantly growing & improving.

We strive to seek new ways to improve and evolve everything we do.

We have a passion for creativity and out-of-the-box thinking and the courage to change course when needed.

So if this is you, contact one our offices here to discuss your next career move.

Visit the EventsAIR Careers webpage for current opportunities.