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Conference Coordinator

• Full time position
• Immediate start
• Inner North Brisbane location

Expert Events is a Professional Conference Organiser (PCO) based in Ascot, Brisbane. We manage scientific, technical and academic conferences all over Australia (and occasionally overseas) for a range of professional associations and clients in the not for profit, government and public sectors, as well as providing specialist services to membership based associations.

Due to ongoing business growth, we are looking for an experienced Conference Coordinator to join our busy team. You will be working alongside a Conference Manager on multiple projects at the same time, whilst delivering exceptional customer service to our clients. Interstate travel, and participation in some out of hours meetings will be required from time to time.

Position description
This is a fast paced and varied role in which you are integral in providing support across all aspects of conference coordination including (but not limited to) dealing with registrations and enquiries, managing databases and email communication, developing a range of marketing materials including brochures, flyers and prospectuses in both print and digital versions, updating WordPress websites, liaising with presenters, sponsors, exhibitors and delegates, coordinating accommodation bookings and travel, assisting with arrangements for social functions, and a range of other general administrative tasks. You will also be required to have direct contact with clients.

The ideal candidate will possess the following:
• previous experience working for a PCO, a professional association/not for profit organisation, or a conference venue
• knowledge of EventsAIR software and WordPress (highly desirable); proficiency in the use of Microsoft Word, Excel and Outlook
• tertiary qualification in event management, marketing, public relations, communications or similar an advantage
• ability to think strategically, multi task, work under pressure, meet deadlines and be highly organised
• be extremely articulate with excellent written and verbal communication skills
• strong attention to detail and accuracy
• strong client focus with exceptional client service skills
• have a solid work ethic and sense of responsibility
• ability to work as part of a team
• looking for long-term employment in a dynamic industry
• be enthusiastic, have initiative and hit the ground running.

Remuneration will be based on experience – please indicate your expectations when sending your CV.

To apply
Please email your CV along with a brief cover letter addressed to Lidia Dalton, Managing Director, email: lidia@expertevents.com.au. Applications close on Friday 7 June, however as we may commence interviewing sooner, it is recommended that you apply as soon as possible.

Event Co-Ordinator (Project Support Officer) - Sydney

• Provide high level administrative support to Conference Division
• Full-time (37.5 hours per week), fixed term contract 12 month contract
• Not-for-profit organisation based in Surry Hills, Sydney

About us
The Australasian Society for HIV, Viral Hepatitis and Sexual Health Medicine (ASHM) is a professional, not-for-profit, member based organisation. It supports its members, sector partners and collaborators to generate knowledge and action in clinical management and research, education, policy and advocacy in Australia and internationally.

About you
You will support the Conference Division in the roll out of its suite of local and international conferences. This is a varied and fast paced role which plays an integral part in supporting the team. With your previous experience in an events company or working in an office environment in a support role, you will have well-developed written communication skills and a high-level of verbal communication skills, including a professional telephone manner. Candidates must be confident, with strong organisational skills, detail-oriented, the ability to manage multiple tasks simultaneously and the ability to work within a team environment to meet strict deadlines and undertake a range of support functions.

ASHM is seeking candidates with tertiary qualifications in Business Administration or Events Management, enrolment in same or equivalent experience. Good computer skills are also required and experience with an event management system is desirable.

ASHM provides a flexible and supportive working environment. The base/taxable salary for this position is from $41,171 per annum. In addition, 10% superannuation is paid, plus time off in lieu, leave loading and non-taxable fringe benefit salary packaging options are offered.

To Apply
Applications close at 10.00pm on Friday, 17 May 2019. Please note ASHM will review and interview candidates as applications are received, so please apply as soon as possible.

If you have any initial questions, please contact Rebecca Sutherland, HR & Administration Manager on 02 8204 0703 or rebecca.sutherland@ashm.org.au.