Positions
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At Association Professionals, we specialise in providing expert support to not-for-profit organisations across Australia. Established for 11 years, and with over 30 years of experience, we partner with associations, charities, and membership bodies to deliver tailored management, governance, event, and administrative solutions. Our team is passionate about helping purpose-driven organisations thrive—and we act as an extension of our clients’ teams, offering dependable, strategic support that makes a real impact.

An exciting and diverse opportunity is available for an experienced and motivated person seeking to develop and use their conference co-ordination skills in the not-for-profit sector. You will concentrate on delivering great conferences to our clients’ members and other stakeholders. No two days will be the same in this busy and challenging role which will require you to multi-task and meet deadlines.

This position is ideal for an enthusiastic, outcome-driven forward thinker who thrives on working both autonomously and as part of a small team in a relaxed and supportive professional environment.  You will need to be a team player with the ability to work at the direction of our team leader and who can undertake tasks with minimal supervision.  Excellent written & verbal communication, along with outstanding attention to detail is a must.

Duties will include:

• End-to-end conference co-ordination
• Venue and supplier sourcing and liaison
• Program planning
• Marketing
• Registration and delegate management
• Sponsorship and exhibitions
• Onsite delivery
• Customer service

Candidates with a minimum of 3 years relevant Conference Management experience in a PCO / Association environment would be highly considered.  Part time role with flexible working arrangements for the right candidate.  Avoid the traffic – Dingley location with free parking.

Applications must include a letter explaining why you are the best person for the job.  Applications will be reviewed as they are received, so apply today.  Only short-listed applicants will be contacted.

Please apply via Seek in order to answer the questions with your cover letter and resume.

Think Business Events is a leading professional conference organiser based in Melbourne, Australia. With over 19 years of experience, we specialise in delivering high-quality conferences across various industries, including healthcare, education, and technology.

The Role
We’re seeking an enthusiastic Sponsorship and Exhibition Coordinator to join our dynamic team. This role is perfect for someone with minimum two years of experience who’s eager to grow their career in event management.

Key Responsibilities:

• Sponsorship Acquisition: Assist in identifying potential sponsors, create tailored proposals, and follow up on leads.
• Exhibition Management: Coordinate booth allocations, manage exhibitor registrations, and oversee logistics for the exhibition space.
• Client Relations: Develop and manage sponsorship/exhibition registrations and application process. Serve as the primary point of contact for sponsors and exhibitors, ensuring their needs are met.
• Financial Management: Track sponsorship payments and maintain accurate and up-to-date records of sponsorship entitlements, exhibitor details, and financial transactions related to sponsorships and exhibitions.
• Marketing Support: Collaborate with the marketing team to promote sponsorship opportunities and exhibitions.
• Reporting: Prepare monthly and post-event sponsorship and exhibitor reports.

What We’re Looking For

Qualifications:

• Diploma in Business, Event Management, or related field (or equivalent experience)
• Minimum two years of experience in sponsorship, exhibitions, or conference management

Skills and Attributes:

• Strong organisational skills with the ability to juggle multiple projects
• Excellent verbal and written communication skills
• Proficiency in using productivity tools, project management software, and CRM systems.
• Detail-oriented with a keen eye for accuracy
• Adaptable and able to thrive in a fast-paced environment
• Self-motivated with a can-do attitude

Why Join Us?

• Diverse Projects: Opportunity to work on a variety of conferences across different industries
• Collaborative Culture: Join a tight-knit team that values creativity and innovation
• Career Progression: Clear path for advancement as you grow with the company

How to Apply

To apply for this role please submit your application by click on the Apply Now button via Seek.

If you have questions regarding the role, please email: Angelika Rosen, Operations & Human Resource Manager angelikar@thinkbusinessevents.com.au

The Bus Industry Confederation is looking for an Administration all-rounder with a flare for events.

This national peak body representing Australia’s transport industry is seeking a dynamic and proactive administrator to join its team. This newly created role which will work across all areas of the organisation and primarily reports to the National Events Manager.

Position Profile

The primary role of this position is to provide:

• General office management (including EA duties).
• Assistance in the coordination and delivery of events and marketing activities.
• Assistance with membership engagement and administration.

If you are a team player with well-developed interpersonal skills, an excellent communicator and have exceptional customer service and organisational skills (with an eye for detail) this could be the step you need to take to develop your career.

5 days per week Permanent Full-Time. Part-time work will be considered for the right candidate.

Salary is dependent on skills and experience. All applicants must have the right to work and live in Australia and will require a Police Check.

Main Duties:

Events

• Assist in coordinating and planning events, including developing event-related materials.
• Support the events manager with event logistics, such as venue liaison, catering, accommodation, transportation, and equipment setup.
• Provide on-site support during events, including registration assistance, attendee enquiries, and managing event materials and supplies and ability to work outside normal hours.
• Undertake a variety of tasks as required for our annual event program throughout the year.

General Office

• Provide executive assistance to the Executive Director, including diary and travel management.
• General administrative tasks, including answering the phone and ensuring the smooth operational flow of the organisation.

Membership

• Manage responses to member queries including ensuring that any referred query is attended and completed.
• Maintain membership database as required.

Skills and Experience

• Minimum of 2-3 years’ experience in a similar role preferably working within the membership-based organisation
• Ability to establish and maintain effective working relationships with organisations, members, and other stakeholders.
• Ability to proactively seek support and / or solutions in dealing with new or unknown tasks and issues.
• Excellent written and oral communications skills
• Strong attention to detail
• Advanced MS Office knowledge
• Advanced database management skills and knowledge
• Ability to work as a member of a multi-disciplinary, collaborative team.
• Ability to plan, work and manage time with minimal supervision.
• Positive and can-do attitude with a willingness to learn and help where needed.

If you are interested, visit seek.com.au and click on the “Apply Now” button together with a cover letter and your resume by no later than Friday 30 July 2025.

For more information on the role please send through an email to office@bic.asn.au or call 0418 151 577.

Full-time | Sydney-based | Hybrid Work Options | Immediate Start

2025 is shaping up to be another exciting year for Sprintr, and we’re looking for a driven and experienced Head of Project Management to lead our incredible PM team as we continue to deliver exceptional tech-powered experiences across the events industry.

This leadership role sits at the heart of Sprintr’s operations—supporting, mentoring, and managing a team of direct reports across a wide range of national and international events.

About the role

You’ll be responsible for overseeing all elements of project delivery and process across the business, from forecasting and rostering through to client management and financial reconciliation. Working closely with our Operations, Project and Sales teams, you’ll ensure each project is resourced effectively, runs smoothly, and delivers beyond expectations.

You’ll also be the escalation point for high-value clients and more complex production needs—so confidence, calm, and clarity are key.

This role reports directly to the Director of Business & Innovation.

Your day-to-day might include:

• Mentoring and supporting a high-performing team of Project Managers
• Resource planning and project allocation across Sprintr’s pipeline
• Forecasting and rostering in collaboration with Operations
• Overseeing project reconciliation and financial performance
• Leading project reviews, process improvements and implementation
• Acting as a senior point of contact for clients and strategic partners
• Managing project escalations and supporting onsite delivery when needed
• Liaising with external partners and suppliers to drive collaborative success

About you

You’re a confident, solutions-focused leader with a knack for balancing people and process. You thrive in a fast-paced environment and understand the nuances of business events, project deadlines, and client expectations. You’re not just about managing teams—you’re about empowering them.

We’re looking for someone who has:

• Project or Operations experience
• Strong leadership and mentoring capabilities
• Excellent time, people and resource management skills
• Confidence navigating client relationships and managing escalations
• An eye for process efficiency and optimisation
• Experience in the business events, exhibitions, or event tech sector highly regarded
• Familiarity with EventsAir software highly desirable

Why Sprintr?

We’re a proudly Australian company delivering innovative, sustainable event technology solutions across the globe. From registration and self-check-in to lead capture and event apps, Sprintr exists to make event life easier, smoother, and smarter – for organisers, attendees, and stakeholders alike.

We offer flexibility, growth, and a genuinely supportive team that has each other’s backs , whether we’re on the ground at a tradeshow or building out registration sites.

Sound like you?

We’d love to hear from you. Apply now via SEEK with your CV and a short cover letter telling us why you’re the right fit for Sprintr.