Positions
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Event Specialist

Location: St Leonards NSW (Based in St Leonards with flexible work arrangements available)

HAMMONDCARE

The HammondCare Events team is involved in over 40 events each year. Events range from our peak event, the International Dementia Conference, to industry conferences across Australia, as well as smaller internal events such as service launches, onsite event delivery and exhibitions.

As our Events Specialist you will be responsible for end-to-end delivery of both internal and external events whilst supporting the Events Manager and Head of Events to achieve key strategic objectives. This is a cross-functional role for a passionate, dynamic and focussed Events Specialist.

You will have a mind for getting things done and a heart for people. You will set the bar high through the quality of work you do and the people-oriented decisions you make.

• Plan and implement end-to-end delivery of events both internal and external including all resources required such as venue, AV, staff, catering, collateral, travel, name badges and run sheets
• Create and maintain registrations sites including providing reports and analysis
• Participate in meetings taking actions for events allocated
• Liaise with internal IT and external AV companies to ensure all requirements are met
• Prepare briefs
• Coordinate virtual events run through Teams or Zoom or other providers as needed
• Coordinate logistics for external conference and events HammondCare may attend
• Work to timelines & facilitate reporting to ensure event KPIs are met
• Maintain collateral & events assets
• Work with Head of Events and Events Manager and broader HammondCare teams such as marketing in the planning, advertising and promotions of events and assets needed
• Support conference related activities under the guidance of the Head of Events
• Develop and Coordinate events calendar tasks
• Events admin related tasks such as shared email management, phone enquiries, invoice processing.
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  Apply now via SEEK.

Events Manager (Full-time)

Location: Melbourne

THE COLLEGE OF INTENSIVE CARE MEDICINE

The College of Intensive Care Medicine (CICM) is responsible for intensive care medicine specialist training and education in Australia & New Zealand.  With over 1400 members, and a similar number in training, we strive to support the capability of our membership to deliver critical care to their patients.

About the role
As our Events Manager you will be responsible for planning and executing a diverse range of events for our membership, including conferences and courses. This is an exciting opportunity to utilise your event management expertise to support the strategic objectives of our organisation.

What you’ll be doing

• Manage the end-to-end planning and delivery of all College events, from initial concept through to post-event evaluation
• Collaborate with internal stakeholders to develop event objectives, themes, and program schedules
• Developing and maintaining external event partner and supplier relationships
• Oversee all logistical arrangements
• Coordinate event marketing, registration, and on-site management
• Monitor event budgets and ensure efficient use of resources
• Identify opportunities to enhance the delegate experience and drive continuous improvement
• Provide detailed event reporting and recommendations for future initiatives

What we’re looking for

• Extensive experience in events management, preferably within a professional association or membership-based organisation, including leading a small team
• Demonstrated ability to plan and deliver high-quality virtual, hybrid, and in-person events
• Strong project management skills with a keen eye for detail
• Excellent communication and stakeholder management capabilities, with a collaborative bent
• Proficient in the MS Office suite and other relevant technologies
• Tertiary qualification in event management, marketing, or a related field

We support our employees to work flexibly, including hybrid working. We offer competitive remuneration and a range of benefits as part of your employment with us.  We are committed to attracting the best talent to our inclusive work environment, developing the capability of our people and creating highly engaged teams who deliver outstanding results for our members.

If you’re an experienced Events Manager with a passion for delivering exceptional experiences, we’d love to hear from you. Apply now via Seek!

Events Manager (Full-time)

Location: Sydney or Melbourne

AUSTRALASIAN ASSOCIATION FOR CLINICAL BIOCHEMISTRY AND LABORATORY MEDICINE

Work Arrangements:

• Sydney: Hybrid work model with flexibility to work from the AACB office in Alexandria, conveniently located near public transport and Sydney Airport.
• VIC, SA, QLD: regional NSW/ACT: Work from home arrangement.

About the Australasian Association for Clinical Biochemistry and Laboratory Medicine (AACB):
The AACB is the premier professional body for clinical biochemistry and laboratory medicine in Australasia. For over six decades, the AACB has led advancements in laboratory science, supporting patient care and the professional growth of its members and the wider pathology community through education, advocacy, and innovation.

AACB provides training and professional development opportunities to a diverse membership, including chemical pathologists, medical scientists, and technicians in pathology laboratories across the Australasian region, as well as the broader laboratory medicine community.

About the Role:
This exciting opportunity offers a chance to join a highly regarded organisation at the forefront of laboratory medicine. Reporting directly to the CEO, the Events Manager is responsible for the planning and execution of the AACB’s national events, as well as contracted events for other societies (through AACB Services), such as the Human Genetics Society of Australasia.

You will manage all aspects of event delivery, working closely with the CEO, Event Officer, committees, sponsors, and vendors to deliver seamless and engaging events. These include conferences, workshops, educational webinars, and networking opportunities.

With demonstrated expertise in managing events end-to-end, you will take ownership of logistics planning, registration, sponsorship procurement, abstract and speaker coordination, marketing, and exhibition management.

This role is ideal for a proactive, detail-oriented professional who has a passion for delivering high-quality events.

Travel will be required as part of the role.

Key Responsibilities:

• End-to-end management of AACB’s national events and AACB Services contracted events.
• Collaboration with stakeholders, including committees, sponsors, and vendors.
• Coordination of logistics, registration, sponsorship, and speaker management.
• Management of marketing and communications for events.
• Budgeting, forecasting, and achieving financial targets.
• Utilising digital event technologies and platforms (e.g., webinar and videoconference tools).
• Providing high-quality customer service to members, sponsors, and attendees.

Essential / Desirable Skills and Experience:

• At least 5 years experience in an events management role, with a proven track record of delivering high-quality events.
• Relevant qualifications in event management or extensive experience managing events end-to-end, including planning, budgeting, abstract and speaker management, and logistics.
• Strong organisational skills with a meticulous eye for detail and the ability to manage multiple tasks and priorities simultaneously.
• Excellent communication and interpersonal skills, with the ability to build productive relationships with stakeholders and manage conflict effectively.
• Commercially savvy, with strong contract negotiation and vendor management skills.
• Experience with event technologies such as EventsAir, webinar platforms, and membership databases (e.g., iMIS).
• Strong financial acumen, including budgeting, forecasting, and delivering against financial targets.
• A self-starter who thrives working independently while contributing effectively within a small team environment.

Why Join Us?

• Competitive remuneration and benefits.
• Work with a passionate, dedicated team serving the needs of the AACB and its Members.
• Opportunities for ongoing professional development.
• Flexible working arrangements.

For any questions or to further discuss the role, please contact Lisa King (CEO) on 0408 904 524.

To Apply:
Please send a covering letter with your CV to ceo@aacb.asn.au. Applications close COB, 21 February 2025.

EventsAir is growing and looking for WOW talent.

Join the team bringing world-class technology to event planners and companies around the world.

We’re taking on the world of events with offices in Australia, Europe and North America and are on the hunt for great talent to join our teams.

From engineering to sales, our teams are high performing and engage in satisfying, purposeful work every day.

Visit the EventsAir Careers webpage to learn more and view current opportunities.