Positions
Vacant

Conference Coordinator

Location: Melbourne (Open to considering candidates located in Brisbane, Sydney, or Adelaide to work from one of our state offices)

THINK BUSINESS EVENTS

Are you a dynamic individual with a knack for organisation and a love for creating seamless experiences? Do you thrive in fast-paced environments and enjoy the thrill of bringing people together? If so, we have the perfect role for you!

At Think Business Events, we work with our clients to deliver outstanding conferences. Our team is dedicated to innovation, collaboration, and having fun while doing what we love. As a Conference Coordinator, you’ll be at the heart of the action, ensuring our conferences run smoothly and leave a lasting impression.

Here’s a sneak peek at what you’ll be doing:

Seamless Event Planning: Coordinate every detail to ensure flawless conferences, overseeing the production of conference materials, signage, and promotional items, and creating exciting networking opportunities like social events and interactive sessions.

Speaker & Program: As a Program specialist, you’ll be the go-to person for coordinating schedules and presentations with speakers and presenters, and you’ll manage the call for papers process along with our conference app and online platforms.

Stakeholder Liaison: You’ll keep everyone in the loop by regularly communicating with internal teams and external stakeholders, while also building and maintaining positive relationships with vendors and suppliers.

What We’re Looking For:

• Qualification in Event Management or equivalent relevant experience.
• At least three years of experience in the association and/or academic conference industries.
• Experience managing and liaising with clients, suppliers, contractors, and venues.
• Proficiency in using registration/program software and other applications.
• Exceptional customer service, administration, and communication skills.
• Strong attention to detail, problem-solving abilities, and organisational skills.
• Ability to work independently and as part of a team.
• Flexibility to work irregular hours and travel as needed.

How to apply?

To apply for this role please submit your application by click on the Apply Now button via Seek.

Applicants are assessed immediately, so you are encouraged to apply now. 

If you have any questions regarding this role, please contact Angelika Rosen angelikar@thinkbusinessevents.com.au.

Delegate Services and Administration Lead

Location: Melbourne

DG GLOBAL

Join a dynamic event management company where client experience is everything. We’re looking for a highly passionate, energised, detail-oriented and people-focused Delegate Services and Administration Lead to support the delivery of seamless delegate experiences across a range of in-person events. You will have a desire to deliver exceptional results for our trusted clients. You will be Melbourne based and be able to work in a hybrid arrangement, across 5 days, 2 being WFH. The role is 25 hours per week, ideally 5 hours per day, and will require some travel (site visits and onsite at events).

Key Responsibilities
• Act as the main liaison for all delegate communications, managing registration processes and support from pre-event to post-event.
• Act as the key contact for guests in the lead up to events via phone & email.
• Support the Events and Creative Team with administrative duties.
• Provide the company with reliable processing of PO’s, meeting notes, client briefs, file management, diary management, event reporting and submission support
• Use EventsAir to its full capability — building sophisticated registration platforms, managing workflows, generating reports, setting up communications, and tracking engagement metrics.
• Collaborate with clients and internal stakeholders to customise delegate journeys using EventsAir’s advanced features, including OnAIR, Mobile Attendee App, abstract management process and real-time reporting.
• Provide hands-on, on-site support at events, including check-in, registration troubleshooting, and face-to-face delegate care.
• Coordinate other delegate services such as event transportation requirements, liaising with third party travel agents, management of hotel accommodation contracts and release back periods etc.
• General experience in Mobile Attendee Apps an advantage (programs, set up, management etc).
• Ensure accurate delegate data management and contribute to process improvements using analytics and feedback.

Key Selection Criteria
• Proven experience working within all areas of EventsAir (event management software)
• 3+ years in Delegate and/or Event Management Role
• 3+ years leading client and/or stakeholder relationships
• 3+ years’ experience in administration (ideally within the arts or events space)
• Strong problem-solving skills and attention to detail
• Confident across Microsoft suite
• High level administrative understanding

Why Join Us?
• Work alongside a passionate, experienced team delivering exceptional in-person events.
• Opportunity to work on a wide variety of projects.
• Help shape memorable experiences for delegates while working with cutting-edge event tech.

Ready to make your mark in event delivery?
Send your CV and a short cover letter highlighting your EventsAir experience, client facing strengths as well as addressing the Key Selection criteria to Beverley Williamson, General Manager – DG Global Pty Ltd beverley@dgglobal.com.au

Senior Events Coordinator

Location: Melbourne

ROYAL AUSTRALASIAN COLLEGE OF SURGEONS

The Royal Australasian College of Surgeons (RACS) is the leading advocate for surgical standards, professionalism and surgical education in Australia and Aotearoa New Zealand. The College is a not-for-profit organisation that represents more than 8600 surgeons and 1300 surgical trainees and Specialist International Medical Graduates.

RACS also supports healthcare and surgical education in the Asia-Pacific region and is a substantial funder of surgical research. There are nine surgical specialties in Australasia being: Cardiothoracic Surgery, General Surgery, Neurosurgery, Orthopaedic Surgery, Otolaryngology Head and Neck Surgery, Paediatric Surgery, Plastic and Reconstructive Surgery, Urology and Vascular Surgery.

About the role
You will be responsible for managing annual scientific meetings for RACS affiliated associations in addition to providing high level input into the College’s Annual Scientific Congress (ASC). The primary objective of the position is to be responsible for leading and coordinating the planning, management, and execution of high-profile events, ensuring all operational elements are delivered within strict timelines and budgets.

Responsibilities include and are not limited to:
– Oversee onsite delivery during key events, including supervision of staff and volunteers to ensure seamless execution and high stands of performance.
– Provide expert advice and support to colleagues in the operational process for ASC including registrations, invoices and billing, reporting, query resolution and onsite registration management.
– Provide technical advice to senior stakeholders and develop virtual platforms
– Identify and engage sponsors/exhibitors and monitor sponsorship deliverables to ensure contractual obligations are met.
– Providing strategic recommendations by producing comprehensive reports and analyses for quality control and continuous improvement of event activities

Skills and Experience
– Extensive experience in strategising, planning, and executing conferences and events of varying scales
– High level competence with event related software, such as EventsAir
– Advanced computer skills including webpage editing and virtual platform development
– Ability to shift priorities, demands and timelines through analytical and problem-solving capabilities in a pressured and challenging environment
– Experience training and mentoring junior team members

Download the full position description and view the organisation’s benefits on SEEK.

How to apply?
To apply for this role please submit your application by clicking on the “Apply Now’ button via SEEK and submit a cover letter and resume.

Please note we will be reviewing applications as they come in.

Enquiries can be directed to careers@surgeons.org however, applications emailed to this address will not be accepted.

Committees and Events Coordinator

Location: Melbourne

ROYAL AUSTRALASIAN COLLEGE OF SURGEONS

The Royal Australasian College of Surgeons (RACS) is the leading advocate for surgical standards, professionalism and surgical education in Australia and Aotearoa New Zealand. The College is a not-for-profit organisation that represents more than 8600 surgeons and 1300 surgical trainees and Specialist International Medical Graduates.

RACS also supports healthcare and surgical education in the Asia-Pacific region and is a substantial funder of surgical research. There are nine surgical specialties in Australasia being: Cardiothoracic Surgery, General Surgery, Neurosurgery, Orthopaedic Surgery, Otolaryngology Head and Neck Surgery, Paediatric Surgery, Plastic and Reconstructive Surgery, Urology and Vascular Surgery.

About the role
This position is responsible for providing high level secretariat support to the College’s Annual Scientific Congress (ASC) Planning and Review Committee and the ASC Organising Committees, including preparing meeting agendas and documents, minutes and ensuring actions are completed, in addition to coordination of events as directed.

Responsibilities include and are not limited to:

• Preparing meeting agendas and documents, minutes
• Prepare relevant, comprehensive reports for internal and external stakeholders
• Coordinate arrangements for new Fellows’ attendances for the Convocation Ceremony
• Liaise with members of the Stage Party, including overseas College Presidents, Medical College Presidents, Specialty Society Presidents and RACS Councillors for attendance at the Convocation Ceremony
• Assist the Department across other events in key operational areas including but not limited to the management of event registrations, marketing and communications, and onsite event delivery

Skills and Experience

• Substantial experience in committee support and management, including preparing agendas and minute taking
• Experience managing both internal and external stakeholder relationships
• Demonstrated ability to prioritise a diverse workload and multi-task with a strong ability to manage conflicting deadlines and work under pressure efficiently
• Attention to detail and a high level of accuracy
• Ability to research and analyse information, effectively problem solve and offer sound advice within the scope of service

After-hours work is a requirement of this position. Working arrangements and approvals for these after-hours requirements are organised in consultation with the Manager.

Download the full position description and view the organisation’s benefits on SEEK.

How to apply?
To apply for this role please submit your application by clicking on the “Apply Now’ button via SEEK and submit a cover letter and resume.

Please note we will be reviewing applications as they come in.

Enquiries can be directed to careers@surgeons.org however, applications emailed to this address will not be accepted.

Sales Coordinator

Location: Gold Coast

VILLAGE ROADSHOW THEME PARKS

Join Our Dynamic Team as a Sales Coordinator Extraordinaire!

Are you ready to take your career to new heights?  We’re on the hunt for a passionate Sales Coordinator to join our vibrant, fast-paced team at Village Roadshow Theme Parks (VRTP) on the Gold Coast! If you have a knack for Conference & Events and a love for sales support, we want to hear from you!

Why You’ll Love This Role:
Besides joining the best team on the Gold Coast, you will receive awesome perks such as Unlimited free entry to our amazing theme parks, Complimentary passes for family and friends, Discounts on food, beverages, retail, and animal experiences., Exclusive team member events and awards, and so much more!

Be part of a team that creates magical moments and lifelong memories. If you’re ready to bring your passion and skills to a role where every day is an adventure, apply now and join us at VRTP!

Project | Event Manager

Location: Sydney & Perth positions available

THE ASSOCIATION SPECIALISTS

The Association Specialists is the leading Association Management Company in Australia. We provide a range of specialist services to member-based associations, professional societies and not-for-profit groups, including the provision of professional conference organising (PCO) services.

Our conference and events division is growing and we are in need for dynamic and enthusiastic Conference & Event Manager’s to join our office head office in Sydney and our team in Perth.

These roles are responsible for all aspects of clients’ events (both face to face and virtual) including financial management, collateral production, sponsorship and exhibition management, program management, speaker liaison, database management, marketing (including social media) and committee liaison.

We are looking for candidates with the following attributes:

• Minimum of 3 years of conference / event management experience within a similar environment
• Knowledge of Association sector desirable
• Self-motivated, with the ability to find the most efficient ways to complete tasks
• Adept in relationship management and customer experience
• Extremely strong attention to detail and accuracy
• Highly organised, with good time management skills
• Computer literacy in MS Office suite, familiarity with events management software, websites and social media sites
• Solid understanding of how a PCO operates highly regarded
• Background in comms and marketing desirable
• Virtual event management experience desirable

Salary will be dependent upon experience. Flexibility to travel intra and inter state to attend clients’ events will be required as well as the ability and willingness to work out-of-standard hours from time to time to fit with our clients needs.

Why work for TAS?
As the leading Association Management Company in Australia, we provide the opportunity for our staff to gain experience and insights into the many facets of business life, including, customer service, administration, marketing, finance, event management, database management, website, and publication design.

This comes together with the opportunity to build a career in the “For Purpose” sector with a company that focuses on its core values of integrity, transparency, mutual respect, and consistency.

We recognise hard work and the valuable contribution our staff make. We offer:

• Professional development opportunities
• Career progression
• Training
• A friendly and supportive team
• Collaborative working environment
• A flexible and hybrid working environment with the ability to work from home and our co-working space
• Competitive salary based on experience

TAS provides a safe and rewarding work environment for all our staff and have made a long term commitment to strengthen our organisational culture. We value workforce diversity and inclusion and everything we do is underpinned by our core values.

Please submit a cover letter and resume addressed to: Nell Harrison / Managing Director nell@theassociationspecialists.com.au

EventsAir is growing and looking for WOW talent.

Join the team bringing world-class technology to event planners and companies around the world.

We’re taking on the world of events with offices in Australia, Europe and North America and are on the hunt for great talent to join our teams.

From engineering to sales, our teams are high performing and engage in satisfying, purposeful work every day.

Visit the EventsAir Careers webpage to learn more and view current opportunities.