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Events Coordinator (Full-Time)

HFMA, the professional body for finance staff in healthcare, is seeking a highly organised and creative Events Coordinator to join our team. This role offers a significant opportunity for someone eager to advance to the next stage of their event management career.

Responsibilities:

• Liaise with venues, speakers, sponsors, suppliers, and clients.
• Plan, coordinate, and execute various events including conferences, workshops, and networking events.
• Collaborate with HFMA’s leadership to develop event concepts, themes, and goals.
• Manage event budgets and timelines, secure vendor contracts, and oversee logistics.
• Develop and implement marketing and promotional plans to increase event attendance.
• Provide on-site support during events to ensure seamless execution and address any emerging issues.
• Work with HFMA staff and volunteers to meet the organisation’s standards and objectives.
• Develop running sheets and compile event reports.

Requirements:

• Minimum of 2 years’ experience in event planning, preferably within a professional association or non-profit organisation.
• Demonstrated ability to manage multiple events simultaneously and meet deadlines.
• Strong organisational, communication, and interpersonal skills with a focus on customer service.
• Proficiency in Microsoft Office applications.
• Ability to work independently and collaboratively as part of a team.
• Willingness to work flexible hours, including outside of core business hours.
• Excellent attention to detail and time management skills.
• Capacity to multitask, work under pressure, and achieve deadlines.
• A positive attitude and a passion for success.

About HFMA: For over 30 years, HFMA has been a cornerstone in providing advocacy, education, networking, support, and guidance to its members and the wider healthcare finance community. Our members, including CFOs, finance directors, accountants, and performance experts, are dedicated professionals committed to advancing our field and achieving organisational goals. Members benefit from professional development opportunities, practical resources, and access to a network of influential peers.

How to Apply: Please submit your resume and cover letter via SEEK. If you have any questions about this role, contact Annmaree Carmichael, Corporate Partnerships & Events, at +61 418 326 135 or via email at annmaree.carmichael@hfma.org.au.

Event Sales Manager | Centennial Homestead & Roslyn Packer Theatre

Role – Full time
Based – Sydney CBD
Primarily Tuesday to Saturday with flexibility based on site inspections

The Company

Trippas White Group is a leader in the hospitality industry, managing a portfolio of iconic event venues, restaurants, and bars, across Australia. Our premium venues include Sydney Opera House, Taronga Events Centre, Centennial Homestead, Botanic House and Terrace on the Domain in the Botanic Gardens, Infinity, Bar 83, The Australian War Memorial and Mary Maes Brisbane Powerhouse. With over twenty years of experience, Trippas White Group have built a reputation for delivering premium quality food and beverage for all styles of events from conferences, product launches and gala dinners to weddings, cocktail parties, and intimate celebrations. At Trippas we employ a team of dedicated and experienced event professionals who help us deliver exceptional events for our clients.

The Opportunity

Due to an internal promotion we are looking for an experienced Event Sales Manager in a permanent full-time role, selling weddings into Centennial Homestead and all events for the Roslyn Packer Theatre venues.

We also have a new venue in the Centennial Parklands precinct coming online later in the year, which this role will have responsibility for. “The Paddock” will be a light-filled permanent fixture (floor to ceiling bi-fold glass doors along with a skylight) that can be used independently or can connect with The Café Restaurant freely, complete with covered outdoor decking, 2 lawn areas and an open-air rooftop! The Paddock and The Café Restaurant joined together are expected to have seated capacity of 350 and cocktail capacity of 550, with the option of a full venue capacity for up to 1000 guests cocktail style.

The role is fast-paced, and the right candidate will be tasked with maximising the potential of existing accounts and enquiries, as well as sourcing new business with the primary focus on the corporate market. Clients can include professional conference organisers, venue finders, other third party and direct corporate planners and bookers, Wedding couples, planners and third-party booking sites. Working closely with the wider Event Sales team across the company portfolio, this role will suit a driven and enthusiastic sales and events professional looking for a new opportunity with a desire to exceed targets and build success for themselves, the venues and Trippas White Group

The Requirements

• 3+ years previous experience in the hospitality or events industries as an Event Sales Manager or Event Manager
• Responding to event enquiries and taking the client through the process until event confirmation. Ensuring a seamless handover to the event coordination team.
• The ability to conduct site inspections in a professional manner, manage and respond to corporate, and social event enquiries, prepare proposals and contracts and ultimately converting enquiries
• Develop and maintain effective relationships in all aspects of the role
• Completing proposals, meetings and follow-up of clients to ensure budget targets are achieved
• Ensuring a high level of customer satisfaction and relationship building
• Attendance at occasional trade shows, industry events and client familiarisations
• Bring existing and strong established contacts from within the corporate marketplace
• Strong financial understanding of sales reporting, budgets and forecasting, and a proven success in meeting sales targets in new and existing business
• Develop, execute and review a progressive business development plan to achieve sales targets
• Attend and actively participate in sales team meetings, contributing to the sales actions and plans to achieve budget
• Possess strong written and verbal communication, negotiation and interpersonal skills
• Excellent client management and relationship development skills
• High-level industry knowledge and understanding of market trends and competitors
• Be self-motivated with strong organisational and time management skills
• Review feedback survey to build future pipeline of repeat events and new business
• Support the culture and celebrate success of the team and overall business
• Convert leads to achieve budget, an active plan to grow leads and repeat clients and revenue
• Enhance the reputation of Trippas White Group at all times

To apply or seek further information – find out more at Trippas White

• Actively participate in all training sessions and ensure that any pre or post work is completed by the due date
• Maintain good communication with the Venue Manager, Event Coordinator and Head Office team
• Proficiency in Microsoft office, events management and CRM software essential. Priava and Fedelta POS experience will come highly regarded

Events and Partnership Coordinator

Job title: Events and Partnership Coordinator
Reporting to: Events and Partnership Lead but working in collaboration with the whole team
Relationships:  Liaise with staff dealing with Marketing, Brand, Membership and Finance Liaise with relevant Chapter members (we exist for our members)
Hours: Part-time, 22.8 hours per week
Contract:   Six months (possibility of contract extension)
Location:  Home Office (Australia or New Zealand based)
Additional benefits: Phone package/Internet allowance
Closing Date for applications: 30 April 2024

Download the pdf –  Event & Partnerships Coordinator Job Description

This is such an exciting opportunity to share your skills and support the Events and Partnership function for a vibrant membership organisation that specialises in educational Advancement in Australasia. You will be a critical part of a lean but power-house team that is very member-centric and delivers high quality output. We love clever, out of the box thinking with a twist of fun and loads of passion.

This dynamic position offers a flexible work arrangement, working from a home office with a team located in multiple cities.

This role demands a passionate and driven individual who has exceptional administrative and event coordination skills with fine attention to detail. You will be assisting the Events and Partnerships Lead with the implementation, set up and delivery of events, webinars and Summits, including our annual Advancement Practitioner Training, Biennial International Conference, Board Meetings and the Annual General Meeting.

You will also be encouraged to share your innovative ideas and take the initiative to identify potential improvements or alternative approaches to our output as a team. We believe that teamwork makes us stronger and we like to be the best at what we do!

How to apply

• We’re ideally looking for an immediate start and all applicants are encouraged to apply by submitting their interest via email with a cover letter explaining why you’d be interested in this position and why you’d be the ideal candidate to join our team.
• The successful applicant will be asked to provide two referees.
• Educate Plus is committed to creating a rich, supportive workforce where we celebrate inclusion, gender equity and cultural diversity. Everyone matters and we love what we do, every day!
• Please send your application to sona@educateplus.org.

JOIN EVENTSAIR’S SUCCESSFUL EVENTS TEAM

At EventsAIR we’re constantly growing & improving.

We strive to seek new ways to improve and evolve everything we do.

We have a passion for creativity and out-of-the-box thinking and the courage to change course when needed.

So if this is you, contact one our offices here to discuss your next career move.

Visit the EventsAIR Careers webpage for current opportunities.