Positions
Vacant

The Royal Australasian College of Surgeons (RACS) is the leading advocate for surgical standards, professionalism and surgical education in Australia and Aotearoa New Zealand. The College is a not-for-profit organisation that represents more than 8600 surgeons and 1300 surgical trainees and Specialist International Medical Graduates.

RACS also supports healthcare and surgical education in the Asia-Pacific region and is a substantial funder of surgical research. There are nine surgical specialties in Australasia being: Cardiothoracic Surgery, General Surgery, Neurosurgery, Orthopaedic Surgery, Otolaryngology Head and Neck Surgery, Paediatric Surgery, Plastic and Reconstructive Surgery, Urology and Vascular Surgery.

About the role
You will be responsible for managing the College’s Annual Scientific Congress (ASC). In this role your primary objective will be to lead and coordinate the planning, management, and execution of scientific programs, ensuring all operational elements are delivered within strict timelines and budgets.

Responsibilities include and are not limited to:
• Liaise with Fellows to manage multiple educational programs (over 30 sections) for the ASC including seamless coordination for VIP guests.
• Manage abstract process including submission and liaising with committee members for revision.
• Direct team members, including supervision of staff and volunteers, to ensure the effective management of ASC programs and functions including section dinners.
• Provide strategic leadership in internal and external meetings and other activities as required to provide expert advice on ASC related matters.
• Serve as the primary contact for organising committee meetings to deliver strategic and comprehensive updates.

Skills and Experience

• Proven experience in scientific program management, showcasing expertise and proficiency in coordinating and overseeing multifaceted initiatives and projects.
• Demonstrated stakeholder management skills and ability to coordinate senior stakeholder.
• Sound written and verbal communication skills with the ability to communicate clearly and confidently.
• Excellent interpersonal skills and ability to relate to people at all levels.
• Ability to research and analyse information, effectively problem solve and offer sound advice within the scope of service.
• Demonstrated ability to prioritise a diverse workload and multi-task with a strong ability to manage conflicting deadlines and work under pressure efficiently.
• Attention to detail and a high level of accuracy.
• Flexibility to respond during peaks of workload.
• Resilience and an ability to be agile.
• Ability to work with minimal supervision.
• Experience working with member-based organisation / not for profit is desirable.

Benefits
At our organisation, we are proud to have a positive impact on improving health outcomes in the community. Our people are especially important to us, we treat everyone fairly and are mindful of our colleagues and their wellbeing. Working at RACS, you will thrive in our environment where we recognise that we are all one team. Our employees are at their best when they have balance in their lives, so by joining our team you will have:
flexibility to combine working from home with time spent in the office
RACS Professional Development Framework (Grow at RACS)
access to a wellbeing app
annual wellbeing reimbursement
additional, gifted leave at the end of the year
access to online learning portal THRIVE with a catalogue of 89,000+ courses
access to an Employee Assistance Program which includes counselling for personal and work-related issues, support for family members, legal support, career development and planning, nutrition & lifestyle advice as well as financial counselling
We genuinely care about our employees’ health and wellbeing and encourage our people to bring their whole selves to work.

How to apply?
To apply for this role, please submit a cover letter and resume via Linkedin.
Please note we will be reviewing applications as they come in.
Enquiries can be directed to careers@surgeons.org however, applications emailed to this address will not be accepted.

RACS is committed to supporting diversity and inclusion in our workforce. The Royal Australasian College of Surgeons (RACS) recognises Aboriginal and Torres Strait Island people as the traditional landowners of Australia and Māori as the tangatawhenua (people of the land) of Aotearoa New Zealand. We are committed to creating employment opportunities for Aboriginal and Torres Strait Islanders and Māori and building an environment that is inclusive, culturally safe and appropriate.

The Australian Physiotherapy Association has an exciting opportunity available to join our Conference team!

Working Arrangements
This is a part-time, hybrid position (3 days a week, increasing to 4 days during peak periods, approximately six months of the year). Our preferred working days are Monday, Tuesday Wednesday and Friday.

Some of your days are spent amongst a small friendly team in the office in Camberwell and some days you can work from home. At the office, you will enjoy modern amenities and FREE secure undercover parking with easy access to public transport. When working from home you will have quality equipment and services to support you.

About us
As a leading voice in the healthcare sector, and with a membership of over 34,000 members, we are driven to support the success of our members and ensure that physiotherapy is the consumer’s first choice for health and wellbeing.

APA is proud to be an Employer of Choice 2022 – 2024, Winner of the 2022 Association of the year award. We take pride in our collaborative and purpose-driven culture, underpinned by our core values of:

Accountability | Excellence | Collaboration | Courage | Respect.

As part of our team, you will be offered a competitive remuneration salary and access to some amazing benefits including a flexible hybrid work model, additional paid leave between Christmas and New Year, a doona day, paid parental leave, free annual flu vaccinations, professional development opportunities, access to our Employee Assistance Program, special staff discounts and more!

About the role
The Conference and Events Coordinator will be a pivotal team member of a conference team that will plan, organise and oversee the administration of the APA’s suite of conferences (including on-site management). To ensure that the events run smoothly and meet the needs and expectations of all stakeholders and members.

Key responsibilities

• Conference Secretariat duties, including agenda and minute writing for conference committees
• Assist conference committees with the planning and administration of their scientific and social programs and ensure that they meet deadlines with respect to program content, speaker confirmation, reviewing of abstracts, submission of material for website and the conference app
• Manage speaker communications including abstract submissions, invitations, collection of biographies, photos and any other requirements
• Make travel, accommodation and any other necessary arrangements for the keynote and other relevant speakers, VIP guests and staff
• Assist in the setup of the events database, with an extensive knowledge of the Events Air program including administration of the abstract submission, registration modules, and production of reports, agenda building, invoicing and financial management and website building
• Work collaboratively with all third party suppliers for travel, merchandise, accommodation, registration, speakers, exhibition and venue to ensure a smooth and effective process for delegates
• Perform all relevant duties as directed by the Conference Manager that are within the scope and skills of the role.

About you and Key selection criteria

• Extensive knowledge of Events Air software essential
• Qualification or equivalent experience in conferencing and event management
• Exceptional organisational skills including the ability to develop and work to timelines
• Excellent written and verbal communication skills in a variety of media
• Strong interpersonal skills including the ability to deal effectively with a wide and varied range of stakeholders
• Sound computer skills
• A flexible approach and a well-developed ability to problem solve and think on your feet
• The ability to work collaboratively as part of multi-disciplinary team
• Experience managing and liaising within a committee environment
• Customer service excellence
• Demonstrated ability to manage business relationships/stakeholder engagement
• Experience in a membership based or not for profit organisation would be an advantage

Special Requirements
The position may require occasional attendance at meetings, interstate travel or attendance at conference outside standard working hours for which time in lieu will be accrued with the approval of the General Manager, Member Experience.

A full position description is available at : https://australian.physio/aboutus/workwithus

Apply now via SEEK with your CV and cover letter that includes a brief response to the Key Selection Criteria. Applications that do not address these criteria may not be progressed.

If you have any questions please contact recruitment@australian.physio

The APA is a safe and inclusive workplace which values diversity of background, experience and perspective amongst our team members. We welcome all applicants and commit to a fair and equitable recruitment process for all.

The APA honours the richness and importance of Aboriginal and Torres Strait Islander cultures around Australia. We respect the thousands of years of custodianship of the lands on which we work, and we recognise the unique and valuable contribution Aboriginal and Torres Strait Islander team members make to our workplace. We actively encourage applications from Aboriginal and Torres Strait Islander people. All candidates must have full Australian Working Rights.

HammondCare is a not-for-profit, values-based organisation that is passionate about improving the quality of care for people in need. As one of Australia’s most innovative health and aged care providers, we aim to set the global standard of relationship-based care for people with complex needs. HammondCare provides care primarily through hospitals, residential care homes and home-based care as well as services for dementia support, community palliative care, rehabilitation, positive aging and older persons’ mental health.

About the role
The Events Assistant supports the planning, coordination, and delivery of high-quality internal and external events. Working closely with the Events Manager and Events Coordinators, this role contributes to the execution of a wide range of activities – from stakeholder meetings and exhibitions to major events and conferences such as the International Dementia Conference, AGMs, and service launches.

This is an entry level role that would suit a recent graduate in Events Management or minimal experience in a similar role in events environment. Experience in Events Air is preferred.

Responsibilities
Event Planning and Delivery

• Coordinate  end-to-end  logistics  for  internal  and  external  events,  including  venue  bookings,  catering,  AV  setup,  staff  coordination,  run  sheets, deliveries and on-the-day support
• Assist the Events Manager in the planning and execution of flagship events such as the International Dementia Conference, service launches, exhibitions, and AGMs
• Manage virtual and hybrid event and meeting delivery using platforms such as Microsoft Teams and Zoom
• Support external conference and exhibition participation, including travel, booth setup, and collateral preparation
• Prepare event briefs for internal and external stakeholders and suppliers
• Registration, Communications and Engagement
• Create and manage event registration sites; generate and analyse reports to track registration trends and engagement metrics
• Maintain event communications including emails, phone and chat enquiries, and participant follow-up
• Liaise with speakers and presenters, review and test presentations in advance of event days
  Assist in the preparation and distribution of event collateral including name badges, programs, and signage

Administration and Operations

• Maintain and update the events calendar, ensuring visibility of upcoming activities and deliverables
• Coordinate shared inboxes and manage administrative tasks such as invoice processing, purchase orders, and asset tracking
• Collaborate with IT and AV teams to ensure technical needs are met
• Monitor event timelines and milestones to ensure deliverables are met and KPIs are achieved

Team and Cross Departmental Collaboration

• Collaborate with internal teams including Marketing, Communications, and Operations to support promotional and brand-aligned event delivery
• Contribute to post-event reviews, identifying opportunities for improvement and innovation

About You 

• Commitment to engage and align with HammondCare’s Christian Mission, Motivation and Mission in Action
• Be in the last year of completing your Event qualification, a recent graduate or 1-2 years’ experience in event coordination
• Excellent communication and interpersonal skills with the ability to engage stakeholders confidently
• Strong attention to detail with excellent organisational and time management skills
• Flexible, proactive approach with a “can-do” attitude and willingness to learn
• Confident using Microsoft Office suite, Microsoft Teams, Zoom, and connecting to AV equipment
• Ability to work collaboratively within a team while also managing tasks independently
• A current driver’s licence and willingness to travel, including occasional weekend or interstate work if required
• Experience in EventsAir preferred
• Experience with Salesforce, HubSpot, Wrike, Smartsheet, or Coupa platforms preferred

To Apply
If you are ready to make a difference with HammondCare, Apply Now via Seek! 
We are assessing applications and progressing through the recruitment process immediately.