Positions
Vacant

The Bus Industry Confederation is looking for an Administration all-rounder with a flare for events.

This national peak body representing Australia’s transport industry is seeking a dynamic and proactive administrator to join its team. This newly created role which will work across all areas of the organisation and primarily reports to the National Events Manager.

Position Profile

The primary role of this position is to provide:

• General office management (including EA duties).
• Assistance in the coordination and delivery of events and marketing activities.
• Assistance with membership engagement and administration.

If you are a team player with well-developed interpersonal skills, an excellent communicator and have exceptional customer service and organisational skills (with an eye for detail) this could be the step you need to take to develop your career.

5 days per week Permanent Full-Time. Part-time work will be considered for the right candidate.

Salary is dependent on skills and experience. All applicants must have the right to work and live in Australia and will require a Police Check.

Main Duties:

Events

• Assist in coordinating and planning events, including developing event-related materials.
• Support the events manager with event logistics, such as venue liaison, catering, accommodation, transportation, and equipment setup.
• Provide on-site support during events, including registration assistance, attendee enquiries, and managing event materials and supplies and ability to work outside normal hours.
• Undertake a variety of tasks as required for our annual event program throughout the year.

General Office

• Provide executive assistance to the Executive Director, including diary and travel management.
• General administrative tasks, including answering the phone and ensuring the smooth operational flow of the organisation.

Membership

• Manage responses to member queries including ensuring that any referred query is attended and completed.
• Maintain membership database as required.

Skills and Experience

• Minimum of 2-3 years’ experience in a similar role preferably working within the membership-based organisation
• Ability to establish and maintain effective working relationships with organisations, members, and other stakeholders.
• Ability to proactively seek support and / or solutions in dealing with new or unknown tasks and issues.
• Excellent written and oral communications skills
• Strong attention to detail
• Advanced MS Office knowledge
• Advanced database management skills and knowledge
• Ability to work as a member of a multi-disciplinary, collaborative team.
• Ability to plan, work and manage time with minimal supervision.
• Positive and can-do attitude with a willingness to learn and help where needed.

If you are interested, visit seek.com.au and click on the “Apply Now” button together with a cover letter and your resume by no later than Friday 30 July 2025.

For more information on the role please send through an email to office@bic.asn.au or call 0418 151 577.

Full-time | Sydney-based | Hybrid Work Options | Immediate Start

2025 is shaping up to be another exciting year for Sprintr, and we’re looking for a driven and experienced Head of Project Management to lead our incredible PM team as we continue to deliver exceptional tech-powered experiences across the events industry.

This leadership role sits at the heart of Sprintr’s operations—supporting, mentoring, and managing a team of direct reports across a wide range of national and international events.

About the role

You’ll be responsible for overseeing all elements of project delivery and process across the business, from forecasting and rostering through to client management and financial reconciliation. Working closely with our Operations, Project and Sales teams, you’ll ensure each project is resourced effectively, runs smoothly, and delivers beyond expectations.

You’ll also be the escalation point for high-value clients and more complex production needs—so confidence, calm, and clarity are key.

This role reports directly to the Director of Business & Innovation.

Your day-to-day might include:

• Mentoring and supporting a high-performing team of Project Managers
• Resource planning and project allocation across Sprintr’s pipeline
• Forecasting and rostering in collaboration with Operations
• Overseeing project reconciliation and financial performance
• Leading project reviews, process improvements and implementation
• Acting as a senior point of contact for clients and strategic partners
• Managing project escalations and supporting onsite delivery when needed
• Liaising with external partners and suppliers to drive collaborative success

About you

You’re a confident, solutions-focused leader with a knack for balancing people and process. You thrive in a fast-paced environment and understand the nuances of business events, project deadlines, and client expectations. You’re not just about managing teams—you’re about empowering them.

We’re looking for someone who has:

• Project or Operations experience
• Strong leadership and mentoring capabilities
• Excellent time, people and resource management skills
• Confidence navigating client relationships and managing escalations
• An eye for process efficiency and optimisation
• Experience in the business events, exhibitions, or event tech sector highly regarded
• Familiarity with EventsAir software highly desirable

Why Sprintr?

We’re a proudly Australian company delivering innovative, sustainable event technology solutions across the globe. From registration and self-check-in to lead capture and event apps, Sprintr exists to make event life easier, smoother, and smarter – for organisers, attendees, and stakeholders alike.

We offer flexibility, growth, and a genuinely supportive team that has each other’s backs , whether we’re on the ground at a tradeshow or building out registration sites.

Sound like you?

We’d love to hear from you. Apply now via SEEK with your CV and a short cover letter telling us why you’re the right fit for Sprintr.