Positions Vacant

Advertise your position vacant directly to those in the Meetings & Events Industry.

To advertise on this page your vacant position must be within the Meetings and Events Industry.

Advertising Rates

Members and Business Partners – Complimentary

Non Members – $247.50  (incl. GST) per advert per month

Maximum of 250 words and one (1 ) company logo

To book your advert, please contact Cindy on email cindy@pco.asn.au.

Conference Sponsorship & Exhibition Coordinator

WALDRONSMITH Management is one of Australia’s leading Conference Management organisations, delivering
successful conferences for a range of professional associations, corporate and not for profit client’s.

Reporting directly to the Sponsorship & Exhibition Sales Manager & Conference Operations Manager your focus in this role will be to assist, maintain and bring valuable new initiatives to our Sponsorship & Exhibition Department. You will work alongside a diverse portfolio of existing clients planning and delivering the various sponsorship and exhibition packages for national and international conferences held throughout Australia and New Zealand.

Ideally, you will have a minimum of 1 – 2 years of experience within the sponsorship and exhibition component of the conference industry and have demonstrated assistance in the coordination and delivery of conferences ranging in size from 25 to 100 plus Sponsors and Exhibitors.

The challenging role will require the following expertise:

Excellent oral and written communication and interpersonal skills
Outstanding client relationship skills
Project management skills
Ability to work alongside and support your Direct Report – a team player
Proven ability to manage, lead and train support staff
Strong ability to multi-task, give attention to detail and work under pressure
Proficiency with Events Air would be preferred
Proficiency with Microsoft products including Word, XL, PPT, Outlook etc and have a sound knowledge of various CMS and wide ranging web based skills
Ability to operate in an unsupervised environment
Flexibility to travel throughout Australia & New Zealand on a regular basis as required

To Apply:
Don’t miss this opportunity to join our award winning team.

Please email your CV, with a brief cover letter addressed to Gerard Halpin – General Manager / Director, gerard@wsm.com.au

Executive and Event Assistant

We are looking for an enthusiastic and engaging person to join the Unicorn Group stable.Unicorn-Logo-blue-176x60

Unicorns are rare so you must have an eye for detail, combined with creative flair and a customer-centric outlook on what we deliver. We are looking for someone who is completely buttoned down but can think independently, creatively and strategically.

You might have experience in events but that’s not a must. What is essential is understanding scheduling, working to deadlines and an ability to prioritise business goals. Your background may be as an EA, producer, project manager, travel manager, or something completely different.

You will be excited about collaborating with the team to create great experiences.

Your role will be twofold.

You will have a support role to the CEO as a business and executive assistant – supporting workload, liaising with clients, suppliers and team members. You will need to be highly organised and have great time management and logistical capabilities.

As an event assistant to the team, you will assist in the creation of memorable experiences. You will be a customer-focused member of the production team, managing registration and customer service components of events. You will also assist on the research of event concepts, destinations, suppliers, activities and deliverables. You will recommend solutions to the team and engage suppliers where necessary.

This combination of KPIs will gain you experience in all aspects of the events business from high-level strategic thinking through to on-site delivery and everything in between. This role will suit any individual who is passionate about learning as much as possible, as quickly as possible in the events industry.

Core skills:
• Strong oral and written communication skills
• Time management ninja
• High attention to detail and ability to multi-task
• Able to prioritise business objectives
• Self motivated and directed
• Able to work productively in a small team
• Able to work with corporate stakeholders and clients
• Able to establish effective and productive relationships with delegates, suppliers and stakeholders with a focus on customer service
• High competency using Microsoft Office software is essential
• Experience using EventsAir software is desirable

This is a full-time role based in Melbourne and will include travel and some weekend work. Remuneration will be based on experience – please indicate your expectations when you send your CV.

If you think this role is for you, please contact Ron Anderson at ron@unicorngroup.com.au with your CV and a brief outline of why you think you have what it takes to be a Unicorn.

Business Development Manager – Conference & Events

Join the Rydges Sydney Central team and take ownership of our growing Conference and Events team. RYDGES-SML
You will be joining a team which runs a newly refurbished 309 room CBD hotel with 160 seat restaurant and standalone bar in addition to the 9 functions rooms. The year ahead presents exciting growth for the hotel and all members of the team.

The Role:
Reporting directly to the Director of Sales & Marketing and working closely with the Banquet Operations Manager, Executive Chef and Food and Beverage Manager, you will take the lead role in the daily operations of the Conference and Events Sales Department. You will be responsible for managing and developing the team of conference & events professionals to the highest standards to organise corporate events, weddings and social and special functions.

This role is highly reactive but will involve some proactive sales working with the Director of Sales & Marketing to increase lead generation.

In addition you will drive conference and banquet revenue and implement up to date selling strategies to maximise lead conversion into sales. This is a hands-on role which requires strong management, administration, relationship building, selling, organisation and people development skills.

Key responsibilities and tasks consist of, but are not limited to:

• Contribute to the selling strategy of the hotel, and manage the department to achieve that strategy
• Provide regular reports on revenues against budget, and to provide accurate forecasting
• Understand the competitive marketplace and implement approaches to ensure the hotel stays ahead in the local market
• Monitor workloads and accuracy of the departments performance
• Organise functions for key clients and major events
• Pro-actively follow up quotes and enquiries to develop business
• Build strong relationships with customers and deal with any customer feedback
• Ensure the complete administration and execution of all planned events
• Forge open communication with banquet operations and kitchen to provide accurate information for a smooth handover of functions from banquet sales to banquet operations.

The Successful Candidate must have:
• Previous experience in a Conference & Event Sales Department is essential
• Ability to manage and develop a team
• A sound knowledge of the Hospitality Industry
• High level proficiency in MS Office suite and OPERA Sales & Catering
• A warm, friendly, professional manner towards all clients and staff
• Problem solving skills and innovative thinking
• Strong time management skills
• Strong attention to detail
• The ability to multi-task and work closely with other hotel departments

We are a highly motivated and hardworking team. The right person for the role will want to be part of that culture and work together as part of a close knit team.

Apply here.

Conference Manager

Conference Logistics is a leading PCO based in Canberra with offices in Brisbane, Adelaide and Perth that has beenconlog LOGO 2017-7 successfully delivering high quality conference management services to Association, Government and Private Sector clients since 1990.

We are looking for an experienced Conference Manager with a minimum of 2 years experience managing conferences for an association or PCO. The ideal candidate will have a passion for the events industry, have outstanding financial and project management skills, sponsorship sales experience and fit into our fun and exciting team dynamic.

Working as part of a small team, the Conference Manager has responsibility for the overall project and financial management of multiple conferences, including the set up and management of the entire project timeline, schedules and budgets.

The Conference Manager initiates direct client contact and will be expected to pro-actively manage the requirements of their clients and committees, liaise with suppliers and manage and deliver onsite event logistics.

The Conference Manager reports to the Managing Director and is responsible for the daily tasking of assigned Registration and Conference Coordinators.

Minimum requirements include:

• Managing the requirements of multiple clients and committees and work to tight deadlines
• Liaising with suppliers
• Managing the budget and finances of multiple conferences
• Experience using EventsAir conference management software or similar
• The delivery of onsite logistics to multiple conferences each year
• A good understanding of marketing strategies
• An ability to sell sponsorships and exhibition space for large conferences
• Available for interstate travel and flexible working hours depending on conference requirements
• Excellent customer service skills
• A finely tuned attention to detail
• The ability to work as part of a team
• A great sense of humour

The position will ideally be located in Canberra, however, candidates from interstate will also be considered.

If interested, please forward your resume to Leanne@conlog.com.au

Events Co-ordinator (Maternity Position)

Job Description
A challenging hands on role specialising in the full delivery of conferences, and special events for both corporate and association clients.Ke Creative SML

This is a maternity role – looking for an eager events co-ordinator ideally 4 days per week, commencing mid to late April.

KE Creative Events is a leading creative agency specialising in the full delivery of conferences, developing bespoke incentive programs, consumer promotions and special events for both corporate and association clients.

Based in Melbourne, we are looking for an enthusiastic, passionate, organised and creative individual to join the business as an event co-ordinator to work hands on across our diverse portfolio in the delivery of our clients marketing and event management requirements.

A relevant degree or tertiary qualification in event management and or marketing is highly sought after with a minimum of 2 years experience within the events/conference industry.

Responsibilities Include:
• Research and recommend venues, bespoke programs and entertainment options
• Overall management of client conferences and monthly professional development
• Set up of events on software provided including online registrations and EDM campaigns
• Managing the event programs as guided by committees and KE including social events, critical path implementation, fulfilling sponsorship and exhibition benefits, registration needs, marketing campaigns, administration and on-site management
• Work with the production teams on event staging/theming requirements
• Building and maintaining relationships with association and corporate clients
• Liaising with speakers, entertainers and other industry suppliers where required
• Arrange meetings with clients as needed to go over the event details, taking minutes and distribution post meeting
• Work with our multi-media manager on any graphic design briefs/ filming/website updates
• Assist in preparation of new business and event proposals
• Ability to undertake various social media marketing for various clients
• On-site event registration at events – customer, speaker and client liaison

. This challenging role will require the following expertise:
• Outstanding client relationship skills
• Excellent oral and written communication and interpersonal skills
• Ability and confidence to work independently as well as in a team
• Excellent project management and organisation skills
• Reliability, thoroughness and attention to detail
• Ability to logically co-ordinate & prioritise multiple tasks
• Enthusiasm and energy
• Excellent time management
• A great multi-tasker, attention to detail, be able to work to deadlines and under pressure
• Be creative and have a good eye for design
• An interest in emerging technology and ability to pick up software easily
• Working with strict client budgets
• Have a solid understanding and a creative flair for production, AV and staging for events
• Work with our multi-media manager on creative briefs and design concepts for clients
• Availability to participate in venue site inspections and industry programs
• Availability to work nationally and on some weekends.

Selection Criteria and Remuneration
Please send through your CV highlighting your experience within the conference and event industry. A relevant degree or tertiary qualification in event management and or marketing is highly sought after. You must be eligible to work within Australia. Remuneration package – to be negotiated in line with your experience. Please indicate your salary expectations when applying.

We look forward to receiving your expression of interest no later than 30 March 2018. Applications should include a covering letter along with salary expectations and resume. Please address to: nadia@kecreative.com.au


A number of vacant positions are currently available at Microhire.Microhire - sml

For further information visit Microhire here

Events Coordinator

Dynamic, market leading wine retailerCellarmasters_Sml_Vertical
Exciting events role to support both internal and external events
Fantastic work culture in Surry Hills
12 month fixed term contract, with potential to extend

About Us
Cellarmasters is Australia’s leading online and direct wine retailer. We’re a company built on the back of relationships forged over 35 years with Australia and New Zealand’s best winemakers and growers. This sense of family and support is important to us. It contributes to our positive and inspiring culture, while the fruits of these relationships – great wine – make it a special place to work.

We value innovation and respect diversity of thought, while our collaborative ways of working facilitate the sharing of ideas, giving you the chance to directly shape our future.

Being part of the wider Woolworths group, you’ll have unrivalled opportunities for growth. We love working here. You will too.

As the Events Coordinator, your responsibilities will include:

Assist the Events Manager to coordinate internal and external events operations – including liaising with all stakeholders, winemakers, staff, venues, suppliers, event agency & travel agent
Continue to enhance existing relationships with venues and suppliers
Attend planning meetings with Events Manager and stakeholders as required
Budget awareness across existing events
Contribute to end of event reports and provide input for future event activity
Working effectively in a team environment to provide excellent customer service and to promote a positive working environment.

About You
WOWpeople are great people. Whether we’re learning new things, seizing the initiative, or winning together our customers are at the heart of everything we do. If you’re the sort of individual who takes accountability and strives to always do the right thing for each other, our communities, our customers, and our business then we ought to connect.

To be considered for this role, you should have the following:

Previous events experience
Strong attention to detail
Strong customer relationship experience
High degree of interpersonal skills
Ability to work autonomously, and as part of a team

We’re social! – connect with us at #WOWcareers through LinkedIn, Facebook, Instagram or via www.wowcareers.com.au  Apply HERE.