Positions
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Event Sales Manager | Centennial Homestead & Roslyn Packer Theatre

Role – Full time
Based – Sydney CBD
Primarily Tuesday to Saturday with flexibility based on site inspections

The Company

Trippas White Group is a leader in the hospitality industry, managing a portfolio of iconic event venues, restaurants, and bars, across Australia. Our premium venues include Sydney Opera House, Taronga Events Centre, Centennial Homestead, Botanic House and Terrace on the Domain in the Botanic Gardens, Infinity, Bar 83, The Australian War Memorial and Mary Maes Brisbane Powerhouse. With over twenty years of experience, Trippas White Group have built a reputation for delivering premium quality food and beverage for all styles of events from conferences, product launches and gala dinners to weddings, cocktail parties, and intimate celebrations. At Trippas we employ a team of dedicated and experienced event professionals who help us deliver exceptional events for our clients.

The Opportunity

Due to an internal promotion we are looking for an experienced Event Sales Manager in a permanent full-time role, selling weddings into Centennial Homestead and all events for the Roslyn Packer Theatre venues.

We also have a new venue in the Centennial Parklands precinct coming online later in the year, which this role will have responsibility for. “The Paddock” will be a light-filled permanent fixture (floor to ceiling bi-fold glass doors along with a skylight) that can be used independently or can connect with The Café Restaurant freely, complete with covered outdoor decking, 2 lawn areas and an open-air rooftop! The Paddock and The Café Restaurant joined together are expected to have seated capacity of 350 and cocktail capacity of 550, with the option of a full venue capacity for up to 1000 guests cocktail style.

The role is fast-paced, and the right candidate will be tasked with maximising the potential of existing accounts and enquiries, as well as sourcing new business with the primary focus on the corporate market. Clients can include professional conference organisers, venue finders, other third party and direct corporate planners and bookers, Wedding couples, planners and third-party booking sites. Working closely with the wider Event Sales team across the company portfolio, this role will suit a driven and enthusiastic sales and events professional looking for a new opportunity with a desire to exceed targets and build success for themselves, the venues and Trippas White Group

The Requirements

• 3+ years previous experience in the hospitality or events industries as an Event Sales Manager or Event Manager
• Responding to event enquiries and taking the client through the process until event confirmation. Ensuring a seamless handover to the event coordination team.
• The ability to conduct site inspections in a professional manner, manage and respond to corporate, and social event enquiries, prepare proposals and contracts and ultimately converting enquiries
• Develop and maintain effective relationships in all aspects of the role
• Completing proposals, meetings and follow-up of clients to ensure budget targets are achieved
• Ensuring a high level of customer satisfaction and relationship building
• Attendance at occasional trade shows, industry events and client familiarisations
• Bring existing and strong established contacts from within the corporate marketplace
• Strong financial understanding of sales reporting, budgets and forecasting, and a proven success in meeting sales targets in new and existing business
• Develop, execute and review a progressive business development plan to achieve sales targets
• Attend and actively participate in sales team meetings, contributing to the sales actions and plans to achieve budget
• Possess strong written and verbal communication, negotiation and interpersonal skills
• Excellent client management and relationship development skills
• High-level industry knowledge and understanding of market trends and competitors
• Be self-motivated with strong organisational and time management skills
• Review feedback survey to build future pipeline of repeat events and new business
• Support the culture and celebrate success of the team and overall business
• Convert leads to achieve budget, an active plan to grow leads and repeat clients and revenue
• Enhance the reputation of Trippas White Group at all times

To apply or seek further information – find out more at Trippas White

• Actively participate in all training sessions and ensure that any pre or post work is completed by the due date
• Maintain good communication with the Venue Manager, Event Coordinator and Head Office team
• Proficiency in Microsoft office, events management and CRM software essential. Priava and Fedelta POS experience will come highly regarded

Events and Partnership Coordinator

Job title: Events and Partnership Coordinator
Reporting to: Events and Partnership Lead but working in collaboration with the whole team
Relationships:  Liaise with staff dealing with Marketing, Brand, Membership and Finance Liaise with relevant Chapter members (we exist for our members)
Hours: Part-time, 22.8 hours per week
Contract:   Six months (possibility of contract extension)
Location:  Home Office (Australia or New Zealand based)
Additional benefits: Phone package/Internet allowance
Closing Date for applications: 30 April 2024

Download the pdf –  Event & Partnerships Coordinator Job Description

This is such an exciting opportunity to share your skills and support the Events and Partnership function for a vibrant membership organisation that specialises in educational Advancement in Australasia. You will be a critical part of a lean but power-house team that is very member-centric and delivers high quality output. We love clever, out of the box thinking with a twist of fun and loads of passion.

This dynamic position offers a flexible work arrangement, working from a home office with a team located in multiple cities.

This role demands a passionate and driven individual who has exceptional administrative and event coordination skills with fine attention to detail. You will be assisting the Events and Partnerships Lead with the implementation, set up and delivery of events, webinars and Summits, including our annual Advancement Practitioner Training, Biennial International Conference, Board Meetings and the Annual General Meeting.

You will also be encouraged to share your innovative ideas and take the initiative to identify potential improvements or alternative approaches to our output as a team. We believe that teamwork makes us stronger and we like to be the best at what we do!

How to apply

• We’re ideally looking for an immediate start and all applicants are encouraged to apply by submitting their interest via email with a cover letter explaining why you’d be interested in this position and why you’d be the ideal candidate to join our team.
• The successful applicant will be asked to provide two referees.
• Educate Plus is committed to creating a rich, supportive workforce where we celebrate inclusion, gender equity and cultural diversity. Everyone matters and we love what we do, every day!
• Please send your application to sona@educateplus.org.

Conference and Event Coordinator – Sydney

Position Type: Full time

GEMS Event Management Australia is currently looking for an individual committed to a career in conference and business event management to join our growing team in the role of Conference and Event Coordinator. Our ideal candidate will have previous experience at a PCO, Event Agency, Venue or Industry Association.

This is a great opportunity for someone determined to move to the next phase of their event management career.

The successful candidate should have:

• Training and experience in event registration systems.  Applicants who have experience using EventsAir will be highly regarded.
• Minimum of 18 months experience in business events which may include experience in a banquet operations or venue event coordination role
• Tertiary Qualifications in the area of Event Management, Hospitality, Tourism or a related discipline.
• Highly developed computer skills and be proficient in Microsoft Word, Excel and PowerPoint. Knowledge of HTML and Photoshop an advantage.
• Exceptional written and verbal communication skills, with a strong focus on customer service
• High attention to detail and excellent time management skills
• Professional demeanour, confident, resourceful, organised and result-driven
• Able to multi-task, work under pressure and achieve deadlines
• Willingness to be flexible and adaptable to work outside of core hours
• A passion to succeed with a positive attitude
• Valid Australian Drivers Licence and own vehicle

Please do not apply unless you have professional event management experience – this is a pre-requisite to be considered for shortlist.

Responsibilities of this role will include:

• Organising business events across Australia as part of a project team
• Liaison with Venues, Speakers, Sponsors, Suppliers and Clients
• Development of Running Sheets and other Event Reports
• Delivering event programs according to client requirements
• Following the event timeline to ensure tasks are completed within allocated timeframes.
• Executing events on time and on budget.

About GEMS Event Management Australia
GEMS Event Management Australia is an award-winning conference management company who have been delivering high quality conferences and business events since 1991.

We are a small team working out of a warehouse office in Five Dock, in an area with plenty of all-day free parking in surrounding streets.

Ongoing professional development opportunities are provided to all staff members, with a strong emphasis on continuing to upskill our team. It’s not all work and no play – we put a lot of emphasis on work-life balance and socialising as a team.

Salary Package
A base salary in the range of $60,000 – $65,000 plus super and expenses will be negotiated in line with your experience. Travel to attend client meetings and events will be required as well as the ability and willingness to work out-of-standard hours from time to time to manage work-flow peaks.

How to Apply
Please submit your resume and cover letter via SEEK.

If you have any questions about this role, please contact Peta Webster, Director of Operations on +61 2 9744 5252 or via email to pwebster@gemsevents.com.au.

Professional Development Coordinator

Location: Remote

Position Type: Part-time approx. 24 hours per week

The PCO Association is seeking a motivated and dynamic Professional Development Coordinator to join our team. This role is integral to our mission of providing high-quality educational content and resources to our members and the wider event management community. In this role, you will be responsible for managing various aspects of our educational initiatives, including webinars, podcasts, and our flagship annual conference program.

Key Responsibilities:

Webinar Series Management:

• – Plan, coordinate, and execute webinars in accordance with the established webinar schedule.
• – Source relevant and engaging speakers for webinars, in collaboration with industry experts and stakeholders.
• – Coordinate with the webinar production team and presenters to ensure smooth delivery of webinar sessions.
• – Monitor and evaluate webinar performance, gathering feedback for continuous improvement.
• – Provide PCOA staff with promotional content.

Podcast Series Oversight:

• – Collaborate with third-party providers to produce and manage our podcast series.
•  -Curate content for podcast episodes, identifying relevant topics and securing speaker involvement.
•  -Provide PCOA staff with promotional content.
•  -Coordinate with speakers and production teams to ensure the timely release of podcast episodes.
•  -Monitor podcast metrics and engagement to inform content strategy.

Annual Conference Program Management:

•  -Lead the planning and execution of the annual conference program, including all related elements.
• – Liaise with stakeholders to source compelling content and speakers for conference sessions.
• -Organise speaker contract agreements.
• – Organise speaker briefings and provide support to ensure their effective participation.
• – Coordinate audiovisual production elements for conference sessions, working closely with vendors and suppliers.
• – Produce detailed run sheets and schedules for conference sessions and activities.
•  -Provide stakeholders with speaker accommodation and travel requirements.

On-site Conference Management:

• – Manage on-site logistics and operations during the annual conference, in collaboration with the PCOA team.
• – Ensure smooth execution of conference sessions, addressing any issues or concerns as they arise.
• – Provide support to speakers, and attendees during the event.
• – Oversee post-conference evaluations and debrief sessions to gather feedback for future improvements.

Qualifications and Skills:

• – Bachelor’s degree in Event Management, Communications, or related field (preferred).
• – Proven experience in event coordination or educational program management.
• – Strong organizational skills with attention to detail and ability to multitask effectively.
• – Excellent communication and interpersonal skills, with the ability to collaborate across teams and engage with external stakeholders.
• – Proficiency in project management tools and platforms.
• – Knowledge of audiovisual production and webinar/podcast hosting platforms is advantageous.
• – Ability to work independently and thrive in a fast-paced, deadline-driven environment.
• – Willingness to travel occasionally for on-site conference management.

If you are passionate about delivering impactful learning experiences and driving professional development in the events industry, we want to hear from you.

Salary to be negotiated.

Apply now via maxine@pco.asn.au

JOIN EVENTSAIR’S SUCCESSFUL EVENTS TEAM

At EventsAIR we’re constantly growing & improving.

We strive to seek new ways to improve and evolve everything we do.

We have a passion for creativity and out-of-the-box thinking and the courage to change course when needed.

So if this is you, contact one our offices here to discuss your next career move.

Visit the EventsAIR Careers webpage for current opportunities.